Evergreen ILS Website

IRC log for #evergreen, 2020-10-15

| Channels | #evergreen index | Today | | Search | Google Search | Plain-Text | summary | Join Webchat

All times shown according to the server's local time.

Time Nick Message
04:31 pinesol` joined #evergreen
06:28 mrisher joined #evergreen
06:29 collum joined #evergreen
06:30 collum_ joined #evergreen
06:42 mrisher_ joined #evergreen
07:17 Dyrcona joined #evergreen
07:21 rjackson_isl_hom joined #evergreen
07:38 agoben joined #evergreen
08:24 rfrasur joined #evergreen
08:37 mmorgan joined #evergreen
09:01 Dyrcona I sometimes, like now, think we could use a supportscripts tag in Lp.
09:01 Dyrcona For things like bug 1899974.
09:01 pinesol Launchpad bug 1899974 in Evergreen "Starting SIPServer via oils_ctl.sh and Recent Perl" [Undecided,New] https://launchpad.net/bugs/1899974 - Assigned to Jason Stephenson (jstephenson)
09:12 collum joined #evergreen
09:40 csharp Dyrcona: just added supportscripts tag, FYI
09:42 Dyrcona csharp: Cool. I was thinking of adding it, myself, but thought I'd mention it here to see if anyone was opposed.
09:42 Dyrcona I'm about to update that bug with a branch, so I'll add it.
09:46 mantis2 joined #evergreen
09:47 Dyrcona Always fun when the commit message is bigger than the patch. :)
09:48 dbwells joined #evergreen
09:52 Dyrcona I could have written a slightly better commit message.
09:54 Dyrcona Meh. I'll leave it for now.
09:55 collum joined #evergreen
10:10 Dyrcona So, here's a question: What to do with a database update that doesn't come with a db update script? In other words, I think we should change the seed data for new installations and leave it up to the system administrator to make any changes on existing installations.
10:11 Dyrcona The above question is related to bug 1899976
10:11 pinesol Launchpad bug 1899976 in Evergreen "One Hour Gap in Default Autorenewal Delays" [Undecided,New] https://launchpad.net/bugs/1899976 - Assigned to Jason Stephenson (jstephenson)
10:13 JBoyer There have been some A/T upgrade scripts that compared the md5 of the template and if it matched the previous seed data updated it to match the new. That's one option, or possibly just a big block of \qechos that basically repeat the release note entry for it.
10:14 JBoyer If the relnote, update script, and initial issue are all missed I'd say they're not concerned about it.
10:15 * JBoyer may also make use of the supportscripts lp tag...
10:18 Dyrcona JBoyer: Good thoughts! In this case, it wouldn't affect the template, just the delay field.
10:18 mmorgan Dyrcona: Maybe there should be an upgrade script that adjusts the max validity for event defs using the Circ::AutoRenew reactor to close the 1 hour gap?
10:20 Dyrcona mmorgan: I considered that. It could also take into account the delay and max_delay and not do anything if they are different from the default values.
10:20 JBoyer Dyrcona, hah, sorry. I meant to keep going there and didn't :D Since that event def may not even have a template, I'd say comparing most of the fields that are set in the seed data to see if it's been customized at all, and if not then just change the delay.
10:22 Dyrcona OK. Thanks for the feedback, mmorgan and JBoyer. I'll go with an upgrade script after all.
10:49 dbwells joined #evergreen
10:57 collum joined #evergreen
11:01 berick EG conference 2021 https://www.instagram.com/p/CGSil1hp97Z/
11:02 rfrasur berick++ # got an outloud laugh for that one.
11:02 rfrasur frog eggs FTW
11:02 berick hah, totally
11:04 mmorgan Last one to register gets the fun job of inflating all those!
11:05 rfrasur Hah!
11:11 rhamby At the sporting store "so do you offer a bulk discount on bicycle pumps?"
11:15 rfrasur Oh man.  I just can't follow that whole thread of thought.  No good would come of it at all.
11:25 Christineb joined #evergreen
12:07 jihpringle joined #evergreen
12:23 jihpringle joined #evergreen
13:03 rfrasur miker++ abneiman++
13:11 Dyrcona JBoyer: I'm mildly opposed to making changes as specified in bug 1054178, and I think it will be more complicated than it first appears given what goes under /openils/var/web, etc.
13:11 pinesol Launchpad bug 1054178 in Evergreen "Change defaults to run Apache as www-data and log to /var/log/" [Wishlist,Triaged] https://launchpad.net/bugs/1054178
13:11 Dyrcona Also, I believe the default logging for Apache was changed to /var/log some time ago.
13:11 JBoyer I have a pretty good idea how complicated it is; I haven't run Apache as opensrf since 2013. :)
13:12 Dyrcona Well, OK, then. :)
13:12 JBoyer And yeah, our eg.conf redirects the logs to syslog, I couldn't tell if the original intent was to swap that back to the default. I don't know about that.
13:13 Dyrcona Oh, right to syslog, my mistake.
13:13 Dyrcona I used to prefer the default log location of /var/log for development, but I've changed my habits.
13:15 JBoyer I doi like syslog grouping things together under /var/log/evergreen/... so you can get a good idea what's going on all in one place.
13:15 Dyrcona Some messages still end up in /var/log/apache2/other_vhosts.log or something like that, but that may just be our configuration.
13:16 JBoyer I think I've seen that too. Not sure if they're duplicated or if there's another config option that we're missing somewhere, etc.
13:16 Dyrcona Yeah, I agree for production environments, but for a test/development VM, it's a bit much.
13:16 Dyrcona I suspect they're duplicated, but I'll have to take a few minutes to make sure.
13:16 JBoyer It is annoying that there are so many places that need to be edited in opensrf_core.xml, that's true.
13:17 Dyrcona I have a couple of sed scripts for that. :)
13:26 JBoyer Dyrcona++
13:33 agoben Reminder: The Evergreen Project Board will be meeting in channel in about 30 minutes.
13:47 jlundgren joined #evergreen
13:54 jlundgren left #evergreen
13:54 tlittle joined #evergreen
13:54 jlundgren joined #evergreen
13:55 alynn26 joined #evergreen
14:00 agoben #startmeeting EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.​php?id=governance:minutes:2020-10-15
14:00 pinesol Meeting started Thu Oct 15 14:00:12 2020 US/Eastern.  The chair is agoben. Information about MeetBot at http://wiki.debian.org/MeetBot.
14:00 pinesol Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
14:00 Topic for #evergreen is now  (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2020-10-15)
14:00 pinesol The meeting name has been set to 'eob_evergreen_project_board_meeting_for_2020​_10_15__agenda__https___wiki_evergreen_ils_or​g_doku_php_id_governance_minutes_2020_10_15'
14:00 agoben #topic Roll Call
14:00 Topic for #evergreen is now Roll Call (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2020-10-15)
14:00 agoben Use the #info command to provide name and affiliation
14:00 agoben #info agoben = Anna Goben, Evergreen Indiana
14:00 dluch #info dluch = Debbie Luchenbill, MOBIUS
14:00 JBoyer #info JBoyer = Jason Boyer, Equinox
14:00 tlittle #info tlittle = Tiffany Little, PINES
14:00 jlundgren #info jlundgren = Jeanette Lundgren, CW MARS
14:00 jihpringle68 joined #evergreen
14:00 jvwoolf1 #info jvwoolf = Jessica Woolford, Bibliomation
14:01 gmcharlt #info gmcharlt = Galen Charlton, Equinox
14:01 Cowens joined #evergreen
14:01 rfrasur #info rfrasur = Ruth Frasur, Evergreen Indiana/ECDI
14:02 Cowens #info cowens = Chris Owens, COOL/BPL
14:02 agoben #topic Approval of the minutes
14:02 Topic for #evergreen is now Approval of the minutes (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2020-10-15)
14:02 agoben We've got two sets, so posting separately.
14:02 agoben #info Minutes from 2020-09-17 meeting: http://evergreen-ils.org/meetings/evergr​een/2020/evergreen.2020-09-17-14.00.html
14:02 agoben Corrections, updates, suggestions?
14:02 gmcharlt none from me
14:02 alynn26 #info alynn26 = Lynn Floyd, Evergreen Indiana
14:03 agoben #startvote Accept minutes from 2020-09-17? yes, no
14:03 pinesol Begin voting on: Accept minutes from 2020-09-17? Valid vote options are yes, no.
14:03 pinesol Vote using '#vote OPTION'. Only your last vote counts.
14:03 agoben #vote yes
14:03 jvwoolf1 #vote yes
14:03 gmcharlt #vote yes
14:03 tlittle #vote yes
14:03 JBoyer #vote yes
14:03 Cowens #vote yes
14:03 dluch #vote yes
14:03 jlundgren #vote yes
14:03 agoben #endvote
14:03 pinesol Voted on "Accept minutes from 2020-09-17?" Results are
14:03 pinesol yes (8): JBoyer, agoben, Cowens, tlittle, jlundgren, jvwoolf1, gmcharlt, dluch
14:03 agoben #info Minutes from 2020-10-09 meeting: https://wiki.evergreen-ils.org/doku.​php?id=governance:minutes:2020-10-09
14:03 agoben Corrections, updates, suggestions?
14:04 agoben This was for the videoconference last Friday.
14:04 jvwoolf1 I did make it to the meeting and voted
14:04 JBoyer I'm sorry jvwoolf1, that was my fault.
14:04 tlittle Ah, okay! I thought I saw you, but then I wasn't sure from the recording. I will edit to add you as present.
14:04 jvwoolf1 JBoyer: No problem
14:05 agoben any further amendments?
14:05 jvwoolf1 tlittle: I was quiet, but present :)
14:05 agoben #startvote Accept minutes as amended from 2020-10-09? yes, no
14:05 pinesol Begin voting on: Accept minutes as amended from 2020-10-09? Valid vote options are yes, no.
14:05 pinesol Vote using '#vote OPTION'. Only your last vote counts.
14:05 gmcharlt #vote yes
14:05 agoben #vote yes
14:05 dluch #vote yes
14:05 JBoyer #vote yes
14:05 Cowens #vote yes
14:05 jvwoolf1 #vote yes
14:05 tlittle #vote yes
14:06 agoben #endvote
14:06 pinesol Voted on "Accept minutes as amended from 2020-10-09?" Results are
14:06 pinesol yes (7): JBoyer, agoben, Cowens, tlittle, jvwoolf1, gmcharlt, dluch
14:06 agoben #topic Chair Report
14:06 Topic for #evergreen is now Chair Report (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2020-10-15)
14:06 agoben #info No updates here that won't be covered later.
14:06 agoben #topic Financial Report
14:06 Topic for #evergreen is now Financial Report (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2020-10-15)
14:06 agoben #info Written treasurer's report here: http://list.evergreen-ils.org/piper​mail/board/2020-October/000166.html
14:06 agoben #info Update to written report here: http://list.evergreen-ils.org/piper​mail/board/2020-October/000167.html
14:07 gmcharlt since the report this morning, we've garnered a further donation of $2,500
14:07 agoben That's wonderful.
14:07 JBoyer community++
14:07 dluch Awesome!
14:07 tlittle Awesome!
14:07 gmcharlt the main pending item from my POV is final review of the 990 before I file it
14:07 alynn26 community++
14:07 gmcharlt dluch: thanks for the correction, by the way
14:08 dluch no problem! :-)
14:08 agoben I'm overwhelmed with how quickly and generously the community is stepping up!
14:08 dluch community++
14:08 tlittle Every update we get as the numbers keep creeping up, it makes me so happy to hear!
14:09 agoben And we have time under New Business for the 990, so that's coming up.
14:09 gmcharlt regarding my comments about G Suite, they're meant for further thought, not necessarily a suggestion for an agenda item for today's meeting
14:09 gmcharlt otherwise, are there any questions about my written report?
14:10 agoben No questions, but I want to thank you for all of the extra work you've put in since our meeting Friday to lay the way for us to move forward.
14:10 dluch gmcharlt++
14:10 agoben gmcharlt_++
14:10 tlittle Absolutely, gmcharlt++
14:10 JBoyer gmcharlt++
14:10 agoben gmcharlt++
14:10 alynn26 gmcharlt++
14:10 Cowens gmcharlt++
14:10 jvwoolf1 gmcharlt++
14:11 jlundgren gmcharlt++
14:11 agoben If there are no further questions at this point, I'll move on.
14:11 agoben #topic SFC Updates
14:11 Topic for #evergreen is now SFC Updates (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2020-10-15)
14:11 agoben #info SFC has been notified of our successful application to be a registered 501(c)(3) and gmcharlt has petitioned for the release of our funds and other assets.
14:12 agoben Any other SFC news?
14:13 jvwoolf1 Any timeline for that yet?
14:13 agoben I haven't seen anything from them.  gmcharlt?
14:13 gmcharlt not thus far, still awaiting an acknowledgement from them
14:13 jvwoolf1 Gotcha
14:14 agoben They were actually notified in September of the approval, so hoping they'll come thru soon.
14:14 agoben I can take on the next reminder next week.
14:15 gmcharlt agoben++
14:15 jvwoolf1 agoben++
14:15 dluch agoben++
14:15 agoben #action agoben will reach out to the SFC for an update.
14:15 tlittle agoben++
14:15 agoben #topic Release Team update
14:15 Topic for #evergreen is now Release Team update (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2020-10-15)
14:15 agoben Hooray for the 3.6 release!  More good news!
14:16 agoben Congratulations to everyone involved.  It's a really big update.
14:16 alynn26 releaseteam++
14:16 agoben Any comments or questions?
14:16 dluch So exciting!
14:17 agoben #topic Hack-A-Way Update
14:17 Topic for #evergreen is now Hack-A-Way Update (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2020-10-15)
14:17 agoben #info Full report here: http://list.evergreen-ils.org/piper​mail/board/2020-October/000168.html
14:18 agoben rhamby, anything else to note?
14:18 rhamby Not at this time but welcome to take questions.  it's coming up fast.
14:18 agoben It is, just a week and a half!
14:18 jihpringle joined #evergreen
14:19 gmcharlt will whoever is applying both the accelerator AND the brakes to the flow of time.. please stop?
14:19 rfrasur gmcharlt++
14:19 dluch Amen to that!
14:19 tlittle +1!
14:19 rhamby I'd like to second that.
14:19 agoben lol, it's been a most insane summer/fall.
14:19 alynn26 +1
14:19 dluch gmcharlt++
14:19 agoben With a super crazy spring.
14:20 JBoyer I dunno what you're all talking about, I'm having a perfectly good Framtembuary eleventy-3rd here.
14:20 tlittle lol
14:20 agoben lol
14:20 dluch lol
14:20 alynn26 lol
14:20 gmcharlt heh
14:20 jvwoolf1 Ha!
14:20 agoben ok, moving along then...
14:20 agoben #topic Outreach Committee
14:20 Topic for #evergreen is now Outreach Committee (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2020-10-15)
14:20 agoben #info The Outreach report is available here: http://list.evergreen-ils.org/piper​mail/board/2020-October/000169.html
14:21 rhamby Again, questions are welcome.
14:22 agoben I'm glad to see you're already thinking about donor acknowledgements.  Please let us know if/how we can help with that.
14:22 JBoyer rhamby++
14:22 dluch rhamby++
14:22 rhamby As we move forward mainly for the report we will want to know how to identify them.  e.g. "a platinum sponsor" or by amount and so forth
14:22 rhamby discussions for another day though
14:22 agoben rhamby++ outreach_committee++
14:22 tlittle rhamby++
14:22 jvwoolf1 rhamby++
14:23 agoben Yes, I have been pondering on that too, but it's early still.
14:23 jlundgren rhamby++
14:23 agoben alright, on to the open stuff.
14:23 agoben #topic Unfinished Business : NFP Status - 1023 submission status
14:23 Topic for #evergreen is now Unfinished Business : NFP Status - 1023 submission status (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2020-10-15)
14:23 agoben #info We received notice of our application approval on 2020-09-28.
14:23 agoben We now show as an official non-profit on the IRS website, but the determination letter isn't appearing yet, so we'll have to provide it for a while to any querying party.  A copy of it is available in the board's Google Drive folder.
14:23 agoben I, personally, am especially happy that we didn't have to go back for questions which would have held things up even longer!  Third draft's the charm, I guess!
14:24 gmcharlt agoben++ # leading the 1023 push
14:24 dluch agoben++
14:24 agoben Thanks are due to everyone who's worked on all of the drafts and setup!
14:24 JBoyer agoben++
14:24 jlundgren agoben++
14:24 jvwoolf1 agoben++
14:25 agoben There aren't any further actions to take on this one (YAY!!!!), so we can retire it from the agenda finally!
14:25 rhamby agoben++
14:25 tlittle agoben++
14:25 dluch woohoo!
14:25 Cowens agoben++
14:25 rfrasur agoben++
14:25 agoben Now to the less fun open business.
14:25 agoben #topic  Unfinished Business : 2021 Conference
14:25 Topic for #evergreen is now Unfinished Business : 2021 Conference (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2020-10-15)
14:25 * dluch cries
14:25 alynn26 agoben++
14:25 * rfrasur virtually hugs dluch
14:25 dluch :-)
14:26 agoben Yeah, dluch, we really appreciate your extra time and efforts on this.
14:26 jvwoolf1 dluch++
14:26 JBoyer Indeed.
14:26 JBoyer dluch++
14:26 agoben Were you able to speak with the hotel finally?
14:26 dluch Thanks! However, I wish I had better news...
14:26 dluch I emailed Mark, the sales manager we've been working with. On Friday.
14:27 dluch With the official cancellation notice
14:27 dluch I have heard no word from them at all.
14:27 dluch I called Mark at the beginning of the meeting and left a message.
14:27 dluch We tried to wire the Commerce Bank money on Friday, but it was too late, per the bank
14:28 agoben They have been difficult to contact when it worked to their benefit.
14:28 dluch Monday way a bank holiday, and Tuesday Maegan said that we're going to need some sort of acknoledgement (I know that's spelled wrong) or invoice to show they're ready to accept our money
14:29 dluch They have, indeed. I'm super-nervous that that is what they're doing. Stalling.
14:30 agoben We have record of having submitted the written cancellation notice however, and I think if they try to resist accepting that, I think we should have Dilly get involved.
14:30 gmcharlt agreed
14:30 jvwoolf1 Agreed
14:30 dluch Yes, I agree.
14:30 tlittle Agreed.
14:30 nfBurton joined #evergreen
14:30 JBoyer Yes
14:30 nfBurton #info nfBurton = Chris Burton, NFPL
14:31 agoben If you don't hear back from Mark by mid-day tomorrow, would you be willing to call again and request the cancellation invoice/acknowledgement?
14:32 dluch Lol, I was just going to ask how long to wait
14:32 dluch Yep.
14:32 agoben Or do you think we need to escalate already?  (Or should the MOBIUS counsel be first to be involved as the contract was managed by MOBIUS?)
14:32 dluch And if we STILL don't hear, how long do we want to wait before getting Dilly involved?
14:32 dluch Hmm. That's a good question
14:33 agoben Apologies, lots of questions.  I would like to get it addressed without running up more legal fees, but....
14:33 Cowens Is there someone else in that department that you can speak with?
14:33 agoben I think a week is sufficient time for them to have responded, at least with a call or email.
14:33 tlittle I think I'd be in the camp of pester them first before getting legal involved.
14:34 agoben If they still haven't responded by next week, it's probably time to get the lawyers involved given the fiscal impact.
14:34 rfrasur agoben++
14:34 tlittle I agree with that, I think pestering tomorrow is good enough since Debbie has already called them today
14:34 dluch Cowens: I can check. The sales person we originally worked with isn't there anymore, and he's the dept. manager, but there might be someone, in fnance or something.
14:34 dluch agoben: I agree, about the week being enough.
14:35 dluch I will pester again tomorrow!
14:35 agoben Ok, well, let's hope for the best by COB tomorrow.
14:35 dluch fingers crossed!
14:35 agoben #action dluch will contact the venue again on 2020-10-16 about the cancellation notice and invoice.
14:36 dluch I will also ask Donna on Monday (if we don't hear) about the MOBIUS lawyer question
14:36 jvwoolf1 "Pester" them with our tens of thousands of dollars...
14:36 JBoyer Mmm. :/
14:36 tlittle Right? Insert Futurama meme of "take my money!"
14:36 dluch For real
14:36 dluch tlittle++
14:37 agoben And I know the cancellation is the focus, but I'd like the conference committee to start considering planning for a virtual/online event next spring.  We'll need to charge a modest participation fee to help recover from this.
14:37 alynn26 +1
14:37 dluch +1 Will do.
14:37 agoben Many thanks!  I know it's all a lot right now.
14:38 tlittle That will obviously be another conversation, but when talking to the PINES team, we had a suggestion for something like a sliding scale
14:38 dluch (Do you want me to do that? I'm fine if someone else wants to coordinate, too.)
14:38 tlittle There's orgs that want to give, but can't outright donate (like ours)
14:38 dluch tlittle: That's a good idea
14:38 agoben If the committee you've assembled is willing, then I'm happy to ask that group to do so, but I understand that things may have changed.
14:39 dluch I never actually got around to finalizing the local committee, but I'll check with the other folks on the Standing Committee
14:39 gmcharlt whoever leads the effort, I do suggest putting out a fresh call for volunteers to help with the online conference
14:39 agoben Agreed.
14:39 dluch gmcharlt: good idea
14:39 agoben Lots of new experience to leverage after this year!
14:39 JBoyer If we are able to accept sponsorships that would also be a helpful way to increase the income.
14:39 agoben mmhmm
14:39 gmcharlt yep
14:39 tlittle Yep
14:39 JBoyer rather than trying to bill larger groups for tickets.
14:40 dluch Totally. I'd definitely like some folks from the hackaway planning maybe to help, since they've done the online thing
14:40 JBoyer (bill them more, I mean)
14:40 agoben Some orgs will need both options to be available.
14:40 agoben Procurement is the bane of most administration...
14:40 tlittle Yeah :(
14:40 dluch Ain't that the truth
14:40 gmcharlt and we are rapidly increasing our capacity to do things like sell tickets
14:42 agoben #info A call will go out for additional help as we plan for an online conference in 2021.
14:43 agoben We'll have lots to consider about that and set up in the next couple of months.  But we need some time for research, I think.
14:43 dluch Agreed
14:43 agoben Anything else on either the cancellation or planning for an e-event?
14:43 agoben dluch++
14:44 Cowens dluch++
14:44 JBoyer dluch++
14:44 jlundgren dluch++
14:44 rfrasur TEP_Board++ dluch++ # you've all done some amazing work over the past several days.
14:44 agoben On that note...
14:44 agoben #topic New Business: Donations
14:44 Topic for #evergreen is now New Business: Donations (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2020-10-15)
14:44 nfBurton dluch++
14:44 agoben We've received some outstanding support already from a couple of consortia and several individuals, and I'm extremely grateful for that!
14:44 dluch Yay!
14:45 tlittle That's wonderful
14:45 khuckins joined #evergreen
14:45 agoben I'm relieved to see us edge close to having the minimums needed to cover the cancellation, but we will need ongoing support to make up the damage and cover our remaining bills.
14:45 nfBurton Although there aren't much costs for an online conference, we could probably garner some donations for that as well I mean we were willing to pay more to do the same face to face
14:46 Cowens Just to clarify, agoben, you wrote in the email to the community that we needed $15,000-$20,000 but we are paying out (at least ) $59,000 some, correct?
14:46 agoben I know that donations aren't an option for everyone, so we'll need to consider other options.  Obviously the e-conference is one options, but I'd like us to consider what else might be out there.
14:46 gmcharlt another factor for ongoing support: one of the ways of meeting the IRS' tests for showing that we, as a 501(c)3 charity, have public support, is to have a broad base of contributors
14:47 gmcharlt grants of course are another avenue to pursue
14:47 dluch I was just going to mention grants, lol
14:47 agoben The total is a little over $59,000, yes, but we have over half of that from previous conferences.
14:48 Cowens Thanks
14:49 agoben My main concern now that we're this close with existing donations to preventing bankruptcy is that we aren't so wiped out that it takes us years to be back in a position to hold an in-person conference.
14:49 agoben That and I have concerns about how quickly we'll receive our funds from the SFC in the current timeline.
14:49 gmcharlt indeed, re SFC
14:50 dluch agoben: Yeah, I'm worried about that, too
14:50 rfrasur Is there a possibility of putting together some type of capital campaign (in addition to the current ad hoc one) whether it be a one-off with a high-ish goal or an annual one?
14:50 tlittle I was wondering that about the SFC too
14:50 gmcharlt what rfrasur, as well as laying the groundwork for making an ongoing case for donations to fund community projects in addition to the conference and hack-a-way
14:50 gmcharlt *what rfrasur said
14:50 agoben ++
14:51 gmcharlt and, well, establishing a reserve
14:51 gmcharlt obviously, we shouldn't build a pile of gold, Smaug-style, but being about to prefund each physical conference would be a goodness
14:51 dluch ++
14:51 tlittle ++
14:51 gmcharlt *being able
14:52 agoben Yeah, a moderate reserve to prevent this sort of thing again, but enough for the being able.
14:52 * rfrasur liked Smaug.
14:52 agoben ahh, well, that was almost English.
14:52 gmcharlt noting a couple mechanical issues
14:53 gmcharlt 1. I've started a donor tracker, and for tax purposes if nothing else, we need to keep it up
14:53 agoben But yes, we should look in to more for income diversification now that we're independent.
14:53 gmcharlt 2. I'm prepping to send out donation receipts with the proper (for US residents) language about tax deductibility
14:54 agoben ++
14:54 jvwoolf1 It might not be a big money maker, but there's also Amazon Smile
14:54 rfrasur jvwoolf1++
14:54 agoben I also see benefit to creating an acknowledgement/reward structure for donors, but that was addressed earlier as well.
14:55 dluch jvwoolf1++ I'd certainly switch mine over to us on Smile
14:55 agoben I don't know if we need to do anything to get on the United Way's rolls, but we should if so
14:55 tlittle jvwoolf1++ That's a good idea. Every little bit helps
14:55 gmcharlt yeah, there are a bunch of things we can sign up for to get the occassional surprise donation
14:55 dluch agoben: my sister used to work for United Way and I can ask if she knows
14:55 rfrasur agoben++ # I wasn't sure how to articulate the UW stuff.
14:55 agoben dluch++ Thanks!
14:56 agoben Since this seems to be a big thing, should we form a subcommittee to start looking into options and setups?
14:56 tlittle That might also be a good discussion for the consortium leaders group, since everyone has different rules for how they can contribute and they would probably know best
14:56 jvwoolf1 I can look into the Smile stuff. I did it for a library a little while ago.
14:57 tlittle I think a subcommitee is a good idea
14:57 gmcharlt I think a subcomittee is a good idea (and I should be on it)
14:57 agoben tlittle, agreed.
14:57 dluch tlittle++ that's a good idea
14:57 dluch subcommittee 1
14:57 dluch +1, that is
14:58 agoben Ok, gmcharlt has volunteered to be on the subcommittee, anyone else want to join in right now?
14:58 jvwoolf1 I'll join
14:58 agoben I'm happy to be on it as well.
14:59 dluch I can. How many do we need, though?
14:59 agoben 3 is a good number, 4 too.
14:59 drigney joined #evergreen
14:59 agoben Depends on who has time and ideas.
15:00 rhamby joined #evergreen
15:00 phasefx joined #evergreen
15:00 miker joined #evergreen
15:00 rfrasur My assumption is that the subcommittee needs to be TEP members, but if there are work things that you need to delegate, I'm in.
15:00 dluch rfrasur++
15:01 JBoyer I can help if need be, but it does need to be a *sub* committee, so I'm fine throwing ideas over the wall also. :)
15:01 tlittle Same here
15:01 agoben #action A subcommittee shall be formed to investigate fundraising opportunities.  Members initially include jvwoolf1, agoben, dluch, and gmcharlt.  They shall consult with the community interest groups and supporters.
15:01 dluch agoben++
15:01 agoben Hopefully that leaves things open for everyone to participate that wants to as they can.
15:02 agoben Alright, we're running long, so on to...
15:02 agoben #topic New Business: Non-profit setup update
15:02 Topic for #evergreen is now New Business: Non-profit setup update (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2020-10-15)
15:02 agoben gmcharlt, any additional info/discussion not covered earlier?
15:03 gmcharlt I'm going to be starting work on putting together a calendar annual actions we need to take
15:03 gmcharlt (re reporting and retaining our 501(c)3 status)
15:03 agoben ++
15:03 agoben I haven't read through the publication they mentioned yet.
15:03 gmcharlt another consideration: make sure that we remain conscious of opportunities to get discounts using our NPO status
15:03 agoben But it sounded very official.
15:04 agoben Do we purchase anything that means we need to apply for sales tax exempt status in MO?
15:04 gmcharlt and in due course, there's going to be some additional infrastructure we should put in place, but I think most of that can be deferred to 2021
15:05 gmcharlt (e.g., audits & audit committee, fleshing out day-to-day financial procedure)
15:05 gmcharlt re MO purchases... hmm, nothing comes to mind right away, but it's definitely a thing to consider re get tax exemption certificates for various states where it would make sense
15:05 dluch agoben: I can't think of anything. Most things we buy, like ribbons and lanyards and stuff come from online
15:06 gmcharlt *re getting
15:06 pinesol [evergreen|Bill Erickson] LP#1713138 EDI buyer codes from RFF+API - <http://git.evergreen-ils.org/?p=​Evergreen.git;a=commit;h=23e58c8>
15:06 agoben ok, in IN we have to pay sales tax on online purchases, so, wasn't sure about MO.
15:06 dluch Hmm. Yes, actually we do, too - relatively new thing
15:07 agoben But something to get on the list, especially once we start looking at in-person events again.
15:07 agoben Ok, much to revisit in the next several meetings.
15:07 dluch gmcharlt++
15:08 agoben Up next, we have something that should be fairly quick.
15:08 agoben gmcharlt++
15:08 agoben #topic New Business: Commerce bank account
15:08 Topic for #evergreen is now New Business: Commerce bank account (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2020-10-15)
15:08 jvwoolf1 gmcharlt++
15:08 JBoyer gmcharlt++
15:08 agoben Do we want to keep it?
15:08 agoben dluch and team have ascertained we don't have to close it to empty it.  (Should put something back in though.)
15:08 dluch So, Maegan found out that we have no miniumum balance requirement.
15:09 agoben ^if we keep it anyway
15:09 dluch I was thinking maybe just send Loews an evenish $11,300?
15:09 dluch then we'd still have $59, if we do want to keep it
15:09 tlittle So then our motion on Friday can stand, since the "Less fees to keep it active" isn't pertinent?
15:09 gmcharlt there's a ~$14/month "analysis" fee
15:09 agoben huh.
15:09 JBoyer Do we anticipate continuing to have MOBIUS handle money on our behalf in the future, or handle everything through the Wells Fargo account?
15:09 agoben Do we have similar fees on the other account?
15:10 gmcharlt agoben: yes, we do
15:10 agoben kk
15:10 agoben Can we see about getting that cut down at all as a 501(c)(3)?
15:10 dluch tlittle: yes
15:10 gmcharlt from my POV, just the WF account is enough; it would be easy to send money for MOBIUS for anything they would need to pay as our agent
15:11 agoben Especially if we can get ACH set up.
15:11 gmcharlt #action gmcharlt will inquire whether Wells Fargo will grant a reduction in bank service fees given our new 501(c)3 status
15:11 JBoyer In that case I don't see any need to continue Commerce account.
15:11 jvwoolf1 Agreed
15:11 JBoyer continue the...
15:11 Cowens Agreed
15:11 tlittle +1
15:11 agoben I'm in favor of closing if we don't need money on the ground in MO.
15:11 agoben Ok, drafting a vote...brb
15:11 dluch Sounds good to me.
15:12 dluch Do we want, then, to send the hotel the entirety, or just the $11,300 and send the rest to the WF account? Or just $11K and 359 to WF?
15:13 agoben I'm putting that part in, so before I open the vote, which way are you leaning?
15:13 gmcharlt dluch: whatever is easiest for Maegan, I think. Sending the entire balance to the hotel would also be OK IMO
15:13 JBoyer I think we should wait until we have an invoice to send them anything, then just throw all of it at them.
15:13 agoben I'm thinking it'd be easiest to just pay it all to the hotel, myself.
15:13 tlittle Agreed.
15:13 gmcharlt the main thing I would need is the full set of statements before the account gets zapped, and ideally a sync with QuickBooks, but I can coordinate with Maegan on that
15:14 dluch That's fine with me. And probably would be the easiest thing
15:14 dluch gmcharlt: sounds good
15:14 agoben ok, sounds like we're generally on the same page, so:
15:14 agoben #startvote The Commerce checking account shall be closed and all funds utilized to pay the conference cancellation fee. yes, no
15:14 pinesol Unable to parse vote topic and options.
15:14 agoben #startvote The Commerce checking account shall be closed and all funds utilized to pay the conference cancellation fee? yes, no
15:14 pinesol Begin voting on: The Commerce checking account shall be closed and all funds utilized to pay the conference cancellation fee? Valid vote options are yes, no.
15:14 pinesol Vote using '#vote OPTION'. Only your last vote counts.
15:14 gmcharlt #vote yes
15:14 dluch #vote yest
15:14 JBoyer #vote yes
15:14 pinesol dluch: yest is not a valid option. Valid options are yes, no.
15:14 tlittle #vote yes
15:14 agoben #vote yes
15:14 Cowens #vote yes
15:14 jlundgren #vote yes
15:14 jvwoolf1 #vote yes
15:14 dluch #vote yes
15:15 agoben #endvote
15:15 pinesol Voted on "The Commerce checking account shall be closed and all funds utilized to pay the conference cancellation fee?" Results are
15:15 pinesol yes (8): JBoyer, agoben, Cowens, tlittle, jlundgren, jvwoolf1, gmcharlt, dluch
15:15 agoben Sorry, didn't have that one prebuilt.
15:15 jihpringle joined #evergreen
15:15 agoben up last:
15:15 agoben #topic New Business: 990 tax return for 2019
15:15 Topic for #evergreen is now New Business: 990 tax return for 2019 (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2020-10-15)
15:15 agoben I thought it looked good to me in draft.
15:15 JBoyer Same
15:15 tlittle Same here.
15:15 dluch Same
15:16 agoben Any other comments or notes?
15:17 agoben Again, many thanks for the extra time spent on this, gmcharlt.  It's a formidable piece of work for an EZ form.
15:17 dluch gmcharlt++
15:17 nfBurton gmcharlt++
15:17 agoben gmcharlt++
15:18 Cowens gmcharlt++
15:18 tlittle gmcharlt++
15:18 JBoyer gmcharlt++
15:18 jlundgren gmcharlt++
15:18 agoben #startvote gmcharlt shall submit The Evergreen Project's 2019 990 as drafted? yes, no
15:18 pinesol Begin voting on: gmcharlt shall submit The Evergreen Project's 2019 990 as drafted? Valid vote options are yes, no.
15:18 pinesol Vote using '#vote OPTION'. Only your last vote counts.
15:18 jlundgren #vote yes
15:18 tlittle #vote yes
15:18 JBoyer #vote yes
15:18 Cowens #vote yes
15:18 dluch #vote yes
15:18 agoben #vote yes
15:18 nfBurton #vote yes
15:18 gmcharlt abstain
15:18 agoben #endvote
15:18 pinesol Voted on "gmcharlt shall submit The Evergreen Project's 2019 990 as drafted?" Results are
15:18 pinesol yes (7): nfBurton, JBoyer, agoben, Cowens, tlittle, jlundgren, dluch
15:19 agoben I know time is very short, but if you need any additional help, please let us know.
15:19 agoben #topic Next meeting
15:19 Topic for #evergreen is now Next meeting (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2020-10-15)
15:19 agoben #info Our next formal meeting will be on November 19, 2020.
15:19 jvwoolf1 Missed it but would have voted yes :)
15:19 jvwoolf1 gmcharlt++
15:19 agoben Any other announcements or comments before I close the meeting?
15:20 agoben jvwoolf1++
15:20 tlittle Nothing from me
15:20 jvwoolf1 Just a big thanks to everybody in the community who has donated
15:20 gmcharlt indeed
15:20 agoben 1+
15:20 tlittle +1
15:20 dluch +1
15:20 Cowens +1
15:20 agoben #endmeeting
15:20 Topic for #evergreen is now Welcome to the #evergreen library system channel! | We are publicly logged: http://irc.evergreen-ils.org/evergreen | Large pastes at http://paste.evergreen-ils.org | Can't speak? Make sure your nickname is registered and that you are identified to freenode services: https://freenode.net/kb/answer/registration
15:20 pinesol Meeting ended Thu Oct 15 15:20:57 2020 US/Eastern.  Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4)
15:20 pinesol Minutes:        http://evergreen-ils.org/meetings/evergr​een/2020/evergreen.2020-10-15-14.00.html
15:20 pinesol Minutes (text): http://evergreen-ils.org/meetings/evergr​een/2020/evergreen.2020-10-15-14.00.txt
15:20 pinesol Log:            http://evergreen-ils.org/meetings/evergree​n/2020/evergreen.2020-10-15-14.00.log.html
15:20 agoben Thanks everyone!
15:21 jlundgren agoben++
15:21 JBoyer agoben++
15:21 nfBurton agoben++ gmcharlt++
15:21 dluch agoben++
15:21 gmcharlt agoben++
15:21 jvwoolf1 agoben++
15:21 tlittle agoben++
15:21 alynn26 agoben++
15:21 agoben jlundgren++
15:21 agoben JBoyer++
15:21 Cowens agoben++
15:21 rfrasur agoben++
15:21 agoben nfburton++
15:21 agoben dluch++
15:21 Cowens left #evergreen
15:21 agoben gmcharlt++
15:21 jlundgren left #evergreen
15:21 agoben jvwoolf1++
15:21 agoben tlittle++
15:21 agoben Cowens++
16:24 dbwells joined #evergreen
16:35 dbwells joined #evergreen
16:38 mantis2 left #evergreen
17:11 mmorgan left #evergreen
17:35 jihpringle joined #evergreen
17:35 dbwells joined #evergreen
18:03 jvwoolf joined #evergreen
18:03 rjackson_isl_hom joined #evergreen
18:49 rjackson_isl_hom joined #evergreen
19:00 jihpringle joined #evergreen

| Channels | #evergreen index | Today | | Search | Google Search | Plain-Text | summary | Join Webchat