Time |
Nick |
Message |
04:31 |
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07:38 |
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08:24 |
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08:37 |
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09:01 |
Dyrcona |
I sometimes, like now, think we could use a supportscripts tag in Lp. |
09:01 |
Dyrcona |
For things like bug 1899974. |
09:01 |
pinesol |
Launchpad bug 1899974 in Evergreen "Starting SIPServer via oils_ctl.sh and Recent Perl" [Undecided,New] https://launchpad.net/bugs/1899974 - Assigned to Jason Stephenson (jstephenson) |
09:12 |
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09:40 |
csharp |
Dyrcona: just added supportscripts tag, FYI |
09:42 |
Dyrcona |
csharp: Cool. I was thinking of adding it, myself, but thought I'd mention it here to see if anyone was opposed. |
09:42 |
Dyrcona |
I'm about to update that bug with a branch, so I'll add it. |
09:46 |
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09:47 |
Dyrcona |
Always fun when the commit message is bigger than the patch. :) |
09:48 |
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09:52 |
Dyrcona |
I could have written a slightly better commit message. |
09:54 |
Dyrcona |
Meh. I'll leave it for now. |
09:55 |
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10:10 |
Dyrcona |
So, here's a question: What to do with a database update that doesn't come with a db update script? In other words, I think we should change the seed data for new installations and leave it up to the system administrator to make any changes on existing installations. |
10:11 |
Dyrcona |
The above question is related to bug 1899976 |
10:11 |
pinesol |
Launchpad bug 1899976 in Evergreen "One Hour Gap in Default Autorenewal Delays" [Undecided,New] https://launchpad.net/bugs/1899976 - Assigned to Jason Stephenson (jstephenson) |
10:13 |
JBoyer |
There have been some A/T upgrade scripts that compared the md5 of the template and if it matched the previous seed data updated it to match the new. That's one option, or possibly just a big block of \qechos that basically repeat the release note entry for it. |
10:14 |
JBoyer |
If the relnote, update script, and initial issue are all missed I'd say they're not concerned about it. |
10:15 |
* JBoyer |
may also make use of the supportscripts lp tag... |
10:18 |
Dyrcona |
JBoyer: Good thoughts! In this case, it wouldn't affect the template, just the delay field. |
10:18 |
mmorgan |
Dyrcona: Maybe there should be an upgrade script that adjusts the max validity for event defs using the Circ::AutoRenew reactor to close the 1 hour gap? |
10:20 |
Dyrcona |
mmorgan: I considered that. It could also take into account the delay and max_delay and not do anything if they are different from the default values. |
10:20 |
JBoyer |
Dyrcona, hah, sorry. I meant to keep going there and didn't :D Since that event def may not even have a template, I'd say comparing most of the fields that are set in the seed data to see if it's been customized at all, and if not then just change the delay. |
10:22 |
Dyrcona |
OK. Thanks for the feedback, mmorgan and JBoyer. I'll go with an upgrade script after all. |
10:49 |
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10:57 |
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11:01 |
berick |
EG conference 2021 https://www.instagram.com/p/CGSil1hp97Z/ |
11:02 |
rfrasur |
berick++ # got an outloud laugh for that one. |
11:02 |
rfrasur |
frog eggs FTW |
11:02 |
berick |
hah, totally |
11:04 |
mmorgan |
Last one to register gets the fun job of inflating all those! |
11:05 |
rfrasur |
Hah! |
11:11 |
rhamby |
At the sporting store "so do you offer a bulk discount on bicycle pumps?" |
11:15 |
rfrasur |
Oh man. I just can't follow that whole thread of thought. No good would come of it at all. |
11:25 |
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12:07 |
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12:23 |
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13:03 |
rfrasur |
miker++ abneiman++ |
13:11 |
Dyrcona |
JBoyer: I'm mildly opposed to making changes as specified in bug 1054178, and I think it will be more complicated than it first appears given what goes under /openils/var/web, etc. |
13:11 |
pinesol |
Launchpad bug 1054178 in Evergreen "Change defaults to run Apache as www-data and log to /var/log/" [Wishlist,Triaged] https://launchpad.net/bugs/1054178 |
13:11 |
Dyrcona |
Also, I believe the default logging for Apache was changed to /var/log some time ago. |
13:11 |
JBoyer |
I have a pretty good idea how complicated it is; I haven't run Apache as opensrf since 2013. :) |
13:12 |
Dyrcona |
Well, OK, then. :) |
13:12 |
JBoyer |
And yeah, our eg.conf redirects the logs to syslog, I couldn't tell if the original intent was to swap that back to the default. I don't know about that. |
13:13 |
Dyrcona |
Oh, right to syslog, my mistake. |
13:13 |
Dyrcona |
I used to prefer the default log location of /var/log for development, but I've changed my habits. |
13:15 |
JBoyer |
I doi like syslog grouping things together under /var/log/evergreen/... so you can get a good idea what's going on all in one place. |
13:15 |
Dyrcona |
Some messages still end up in /var/log/apache2/other_vhosts.log or something like that, but that may just be our configuration. |
13:16 |
JBoyer |
I think I've seen that too. Not sure if they're duplicated or if there's another config option that we're missing somewhere, etc. |
13:16 |
Dyrcona |
Yeah, I agree for production environments, but for a test/development VM, it's a bit much. |
13:16 |
Dyrcona |
I suspect they're duplicated, but I'll have to take a few minutes to make sure. |
13:16 |
JBoyer |
It is annoying that there are so many places that need to be edited in opensrf_core.xml, that's true. |
13:17 |
Dyrcona |
I have a couple of sed scripts for that. :) |
13:26 |
JBoyer |
Dyrcona++ |
13:33 |
agoben |
Reminder: The Evergreen Project Board will be meeting in channel in about 30 minutes. |
13:47 |
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13:54 |
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13:54 |
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13:54 |
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13:55 |
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14:00 |
agoben |
#startmeeting EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-10-15 |
14:00 |
pinesol |
Meeting started Thu Oct 15 14:00:12 2020 US/Eastern. The chair is agoben. Information about MeetBot at http://wiki.debian.org/MeetBot. |
14:00 |
pinesol |
Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. |
14:00 |
|
Topic for #evergreen is now (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-10-15) |
14:00 |
pinesol |
The meeting name has been set to 'eob_evergreen_project_board_meeting_for_2020_10_15__agenda__https___wiki_evergreen_ils_org_doku_php_id_governance_minutes_2020_10_15' |
14:00 |
agoben |
#topic Roll Call |
14:00 |
|
Topic for #evergreen is now Roll Call (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-10-15) |
14:00 |
agoben |
Use the #info command to provide name and affiliation |
14:00 |
agoben |
#info agoben = Anna Goben, Evergreen Indiana |
14:00 |
dluch |
#info dluch = Debbie Luchenbill, MOBIUS |
14:00 |
JBoyer |
#info JBoyer = Jason Boyer, Equinox |
14:00 |
tlittle |
#info tlittle = Tiffany Little, PINES |
14:00 |
jlundgren |
#info jlundgren = Jeanette Lundgren, CW MARS |
14:00 |
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jihpringle68 joined #evergreen |
14:00 |
jvwoolf1 |
#info jvwoolf = Jessica Woolford, Bibliomation |
14:01 |
gmcharlt |
#info gmcharlt = Galen Charlton, Equinox |
14:01 |
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Cowens joined #evergreen |
14:01 |
rfrasur |
#info rfrasur = Ruth Frasur, Evergreen Indiana/ECDI |
14:02 |
Cowens |
#info cowens = Chris Owens, COOL/BPL |
14:02 |
agoben |
#topic Approval of the minutes |
14:02 |
|
Topic for #evergreen is now Approval of the minutes (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-10-15) |
14:02 |
agoben |
We've got two sets, so posting separately. |
14:02 |
agoben |
#info Minutes from 2020-09-17 meeting: http://evergreen-ils.org/meetings/evergreen/2020/evergreen.2020-09-17-14.00.html |
14:02 |
agoben |
Corrections, updates, suggestions? |
14:02 |
gmcharlt |
none from me |
14:02 |
alynn26 |
#info alynn26 = Lynn Floyd, Evergreen Indiana |
14:03 |
agoben |
#startvote Accept minutes from 2020-09-17? yes, no |
14:03 |
pinesol |
Begin voting on: Accept minutes from 2020-09-17? Valid vote options are yes, no. |
14:03 |
pinesol |
Vote using '#vote OPTION'. Only your last vote counts. |
14:03 |
agoben |
#vote yes |
14:03 |
jvwoolf1 |
#vote yes |
14:03 |
gmcharlt |
#vote yes |
14:03 |
tlittle |
#vote yes |
14:03 |
JBoyer |
#vote yes |
14:03 |
Cowens |
#vote yes |
14:03 |
dluch |
#vote yes |
14:03 |
jlundgren |
#vote yes |
14:03 |
agoben |
#endvote |
14:03 |
pinesol |
Voted on "Accept minutes from 2020-09-17?" Results are |
14:03 |
pinesol |
yes (8): JBoyer, agoben, Cowens, tlittle, jlundgren, jvwoolf1, gmcharlt, dluch |
14:03 |
agoben |
#info Minutes from 2020-10-09 meeting: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-10-09 |
14:03 |
agoben |
Corrections, updates, suggestions? |
14:04 |
agoben |
This was for the videoconference last Friday. |
14:04 |
jvwoolf1 |
I did make it to the meeting and voted |
14:04 |
JBoyer |
I'm sorry jvwoolf1, that was my fault. |
14:04 |
tlittle |
Ah, okay! I thought I saw you, but then I wasn't sure from the recording. I will edit to add you as present. |
14:04 |
jvwoolf1 |
JBoyer: No problem |
14:05 |
agoben |
any further amendments? |
14:05 |
jvwoolf1 |
tlittle: I was quiet, but present :) |
14:05 |
agoben |
#startvote Accept minutes as amended from 2020-10-09? yes, no |
14:05 |
pinesol |
Begin voting on: Accept minutes as amended from 2020-10-09? Valid vote options are yes, no. |
14:05 |
pinesol |
Vote using '#vote OPTION'. Only your last vote counts. |
14:05 |
gmcharlt |
#vote yes |
14:05 |
agoben |
#vote yes |
14:05 |
dluch |
#vote yes |
14:05 |
JBoyer |
#vote yes |
14:05 |
Cowens |
#vote yes |
14:05 |
jvwoolf1 |
#vote yes |
14:05 |
tlittle |
#vote yes |
14:06 |
agoben |
#endvote |
14:06 |
pinesol |
Voted on "Accept minutes as amended from 2020-10-09?" Results are |
14:06 |
pinesol |
yes (7): JBoyer, agoben, Cowens, tlittle, jvwoolf1, gmcharlt, dluch |
14:06 |
agoben |
#topic Chair Report |
14:06 |
|
Topic for #evergreen is now Chair Report (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-10-15) |
14:06 |
agoben |
#info No updates here that won't be covered later. |
14:06 |
agoben |
#topic Financial Report |
14:06 |
|
Topic for #evergreen is now Financial Report (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-10-15) |
14:06 |
agoben |
#info Written treasurer's report here: http://list.evergreen-ils.org/pipermail/board/2020-October/000166.html |
14:06 |
agoben |
#info Update to written report here: http://list.evergreen-ils.org/pipermail/board/2020-October/000167.html |
14:07 |
gmcharlt |
since the report this morning, we've garnered a further donation of $2,500 |
14:07 |
agoben |
That's wonderful. |
14:07 |
JBoyer |
community++ |
14:07 |
dluch |
Awesome! |
14:07 |
tlittle |
Awesome! |
14:07 |
gmcharlt |
the main pending item from my POV is final review of the 990 before I file it |
14:07 |
alynn26 |
community++ |
14:07 |
gmcharlt |
dluch: thanks for the correction, by the way |
14:08 |
dluch |
no problem! :-) |
14:08 |
agoben |
I'm overwhelmed with how quickly and generously the community is stepping up! |
14:08 |
dluch |
community++ |
14:08 |
tlittle |
Every update we get as the numbers keep creeping up, it makes me so happy to hear! |
14:09 |
agoben |
And we have time under New Business for the 990, so that's coming up. |
14:09 |
gmcharlt |
regarding my comments about G Suite, they're meant for further thought, not necessarily a suggestion for an agenda item for today's meeting |
14:09 |
gmcharlt |
otherwise, are there any questions about my written report? |
14:10 |
agoben |
No questions, but I want to thank you for all of the extra work you've put in since our meeting Friday to lay the way for us to move forward. |
14:10 |
dluch |
gmcharlt++ |
14:10 |
agoben |
gmcharlt_++ |
14:10 |
tlittle |
Absolutely, gmcharlt++ |
14:10 |
JBoyer |
gmcharlt++ |
14:10 |
agoben |
gmcharlt++ |
14:10 |
alynn26 |
gmcharlt++ |
14:10 |
Cowens |
gmcharlt++ |
14:10 |
jvwoolf1 |
gmcharlt++ |
14:11 |
jlundgren |
gmcharlt++ |
14:11 |
agoben |
If there are no further questions at this point, I'll move on. |
14:11 |
agoben |
#topic SFC Updates |
14:11 |
|
Topic for #evergreen is now SFC Updates (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-10-15) |
14:11 |
agoben |
#info SFC has been notified of our successful application to be a registered 501(c)(3) and gmcharlt has petitioned for the release of our funds and other assets. |
14:12 |
agoben |
Any other SFC news? |
14:13 |
jvwoolf1 |
Any timeline for that yet? |
14:13 |
agoben |
I haven't seen anything from them. gmcharlt? |
14:13 |
gmcharlt |
not thus far, still awaiting an acknowledgement from them |
14:13 |
jvwoolf1 |
Gotcha |
14:14 |
agoben |
They were actually notified in September of the approval, so hoping they'll come thru soon. |
14:14 |
agoben |
I can take on the next reminder next week. |
14:15 |
gmcharlt |
agoben++ |
14:15 |
jvwoolf1 |
agoben++ |
14:15 |
dluch |
agoben++ |
14:15 |
agoben |
#action agoben will reach out to the SFC for an update. |
14:15 |
tlittle |
agoben++ |
14:15 |
agoben |
#topic Release Team update |
14:15 |
|
Topic for #evergreen is now Release Team update (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-10-15) |
14:15 |
agoben |
Hooray for the 3.6 release! More good news! |
14:16 |
agoben |
Congratulations to everyone involved. It's a really big update. |
14:16 |
alynn26 |
releaseteam++ |
14:16 |
agoben |
Any comments or questions? |
14:16 |
dluch |
So exciting! |
14:17 |
agoben |
#topic Hack-A-Way Update |
14:17 |
|
Topic for #evergreen is now Hack-A-Way Update (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-10-15) |
14:17 |
agoben |
#info Full report here: http://list.evergreen-ils.org/pipermail/board/2020-October/000168.html |
14:18 |
agoben |
rhamby, anything else to note? |
14:18 |
rhamby |
Not at this time but welcome to take questions. it's coming up fast. |
14:18 |
agoben |
It is, just a week and a half! |
14:18 |
|
jihpringle joined #evergreen |
14:19 |
gmcharlt |
will whoever is applying both the accelerator AND the brakes to the flow of time.. please stop? |
14:19 |
rfrasur |
gmcharlt++ |
14:19 |
dluch |
Amen to that! |
14:19 |
tlittle |
+1! |
14:19 |
rhamby |
I'd like to second that. |
14:19 |
agoben |
lol, it's been a most insane summer/fall. |
14:19 |
alynn26 |
+1 |
14:19 |
dluch |
gmcharlt++ |
14:19 |
agoben |
With a super crazy spring. |
14:20 |
JBoyer |
I dunno what you're all talking about, I'm having a perfectly good Framtembuary eleventy-3rd here. |
14:20 |
tlittle |
lol |
14:20 |
agoben |
lol |
14:20 |
dluch |
lol |
14:20 |
alynn26 |
lol |
14:20 |
gmcharlt |
heh |
14:20 |
jvwoolf1 |
Ha! |
14:20 |
agoben |
ok, moving along then... |
14:20 |
agoben |
#topic Outreach Committee |
14:20 |
|
Topic for #evergreen is now Outreach Committee (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-10-15) |
14:20 |
agoben |
#info The Outreach report is available here: http://list.evergreen-ils.org/pipermail/board/2020-October/000169.html |
14:21 |
rhamby |
Again, questions are welcome. |
14:22 |
agoben |
I'm glad to see you're already thinking about donor acknowledgements. Please let us know if/how we can help with that. |
14:22 |
JBoyer |
rhamby++ |
14:22 |
dluch |
rhamby++ |
14:22 |
rhamby |
As we move forward mainly for the report we will want to know how to identify them. e.g. "a platinum sponsor" or by amount and so forth |
14:22 |
rhamby |
discussions for another day though |
14:22 |
agoben |
rhamby++ outreach_committee++ |
14:22 |
tlittle |
rhamby++ |
14:22 |
jvwoolf1 |
rhamby++ |
14:23 |
agoben |
Yes, I have been pondering on that too, but it's early still. |
14:23 |
jlundgren |
rhamby++ |
14:23 |
agoben |
alright, on to the open stuff. |
14:23 |
agoben |
#topic Unfinished Business : NFP Status - 1023 submission status |
14:23 |
|
Topic for #evergreen is now Unfinished Business : NFP Status - 1023 submission status (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-10-15) |
14:23 |
agoben |
#info We received notice of our application approval on 2020-09-28. |
14:23 |
agoben |
We now show as an official non-profit on the IRS website, but the determination letter isn't appearing yet, so we'll have to provide it for a while to any querying party. A copy of it is available in the board's Google Drive folder. |
14:23 |
agoben |
I, personally, am especially happy that we didn't have to go back for questions which would have held things up even longer! Third draft's the charm, I guess! |
14:24 |
gmcharlt |
agoben++ # leading the 1023 push |
14:24 |
dluch |
agoben++ |
14:24 |
agoben |
Thanks are due to everyone who's worked on all of the drafts and setup! |
14:24 |
JBoyer |
agoben++ |
14:24 |
jlundgren |
agoben++ |
14:24 |
jvwoolf1 |
agoben++ |
14:25 |
agoben |
There aren't any further actions to take on this one (YAY!!!!), so we can retire it from the agenda finally! |
14:25 |
rhamby |
agoben++ |
14:25 |
tlittle |
agoben++ |
14:25 |
dluch |
woohoo! |
14:25 |
Cowens |
agoben++ |
14:25 |
rfrasur |
agoben++ |
14:25 |
agoben |
Now to the less fun open business. |
14:25 |
agoben |
#topic Unfinished Business : 2021 Conference |
14:25 |
|
Topic for #evergreen is now Unfinished Business : 2021 Conference (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-10-15) |
14:25 |
* dluch |
cries |
14:25 |
alynn26 |
agoben++ |
14:25 |
* rfrasur |
virtually hugs dluch |
14:25 |
dluch |
:-) |
14:26 |
agoben |
Yeah, dluch, we really appreciate your extra time and efforts on this. |
14:26 |
jvwoolf1 |
dluch++ |
14:26 |
JBoyer |
Indeed. |
14:26 |
JBoyer |
dluch++ |
14:26 |
agoben |
Were you able to speak with the hotel finally? |
14:26 |
dluch |
Thanks! However, I wish I had better news... |
14:26 |
dluch |
I emailed Mark, the sales manager we've been working with. On Friday. |
14:27 |
dluch |
With the official cancellation notice |
14:27 |
dluch |
I have heard no word from them at all. |
14:27 |
dluch |
I called Mark at the beginning of the meeting and left a message. |
14:27 |
dluch |
We tried to wire the Commerce Bank money on Friday, but it was too late, per the bank |
14:28 |
agoben |
They have been difficult to contact when it worked to their benefit. |
14:28 |
dluch |
Monday way a bank holiday, and Tuesday Maegan said that we're going to need some sort of acknoledgement (I know that's spelled wrong) or invoice to show they're ready to accept our money |
14:29 |
dluch |
They have, indeed. I'm super-nervous that that is what they're doing. Stalling. |
14:30 |
agoben |
We have record of having submitted the written cancellation notice however, and I think if they try to resist accepting that, I think we should have Dilly get involved. |
14:30 |
gmcharlt |
agreed |
14:30 |
jvwoolf1 |
Agreed |
14:30 |
dluch |
Yes, I agree. |
14:30 |
tlittle |
Agreed. |
14:30 |
|
nfBurton joined #evergreen |
14:30 |
JBoyer |
Yes |
14:30 |
nfBurton |
#info nfBurton = Chris Burton, NFPL |
14:31 |
agoben |
If you don't hear back from Mark by mid-day tomorrow, would you be willing to call again and request the cancellation invoice/acknowledgement? |
14:32 |
dluch |
Lol, I was just going to ask how long to wait |
14:32 |
dluch |
Yep. |
14:32 |
agoben |
Or do you think we need to escalate already? (Or should the MOBIUS counsel be first to be involved as the contract was managed by MOBIUS?) |
14:32 |
dluch |
And if we STILL don't hear, how long do we want to wait before getting Dilly involved? |
14:32 |
dluch |
Hmm. That's a good question |
14:33 |
agoben |
Apologies, lots of questions. I would like to get it addressed without running up more legal fees, but.... |
14:33 |
Cowens |
Is there someone else in that department that you can speak with? |
14:33 |
agoben |
I think a week is sufficient time for them to have responded, at least with a call or email. |
14:33 |
tlittle |
I think I'd be in the camp of pester them first before getting legal involved. |
14:34 |
agoben |
If they still haven't responded by next week, it's probably time to get the lawyers involved given the fiscal impact. |
14:34 |
rfrasur |
agoben++ |
14:34 |
tlittle |
I agree with that, I think pestering tomorrow is good enough since Debbie has already called them today |
14:34 |
dluch |
Cowens: I can check. The sales person we originally worked with isn't there anymore, and he's the dept. manager, but there might be someone, in fnance or something. |
14:34 |
dluch |
agoben: I agree, about the week being enough. |
14:35 |
dluch |
I will pester again tomorrow! |
14:35 |
agoben |
Ok, well, let's hope for the best by COB tomorrow. |
14:35 |
dluch |
fingers crossed! |
14:35 |
agoben |
#action dluch will contact the venue again on 2020-10-16 about the cancellation notice and invoice. |
14:36 |
dluch |
I will also ask Donna on Monday (if we don't hear) about the MOBIUS lawyer question |
14:36 |
jvwoolf1 |
"Pester" them with our tens of thousands of dollars... |
14:36 |
JBoyer |
Mmm. :/ |
14:36 |
tlittle |
Right? Insert Futurama meme of "take my money!" |
14:36 |
dluch |
For real |
14:36 |
dluch |
tlittle++ |
14:37 |
agoben |
And I know the cancellation is the focus, but I'd like the conference committee to start considering planning for a virtual/online event next spring. We'll need to charge a modest participation fee to help recover from this. |
14:37 |
alynn26 |
+1 |
14:37 |
dluch |
+1 Will do. |
14:37 |
agoben |
Many thanks! I know it's all a lot right now. |
14:38 |
tlittle |
That will obviously be another conversation, but when talking to the PINES team, we had a suggestion for something like a sliding scale |
14:38 |
dluch |
(Do you want me to do that? I'm fine if someone else wants to coordinate, too.) |
14:38 |
tlittle |
There's orgs that want to give, but can't outright donate (like ours) |
14:38 |
dluch |
tlittle: That's a good idea |
14:38 |
agoben |
If the committee you've assembled is willing, then I'm happy to ask that group to do so, but I understand that things may have changed. |
14:39 |
dluch |
I never actually got around to finalizing the local committee, but I'll check with the other folks on the Standing Committee |
14:39 |
gmcharlt |
whoever leads the effort, I do suggest putting out a fresh call for volunteers to help with the online conference |
14:39 |
agoben |
Agreed. |
14:39 |
dluch |
gmcharlt: good idea |
14:39 |
agoben |
Lots of new experience to leverage after this year! |
14:39 |
JBoyer |
If we are able to accept sponsorships that would also be a helpful way to increase the income. |
14:39 |
agoben |
mmhmm |
14:39 |
gmcharlt |
yep |
14:39 |
tlittle |
Yep |
14:39 |
JBoyer |
rather than trying to bill larger groups for tickets. |
14:40 |
dluch |
Totally. I'd definitely like some folks from the hackaway planning maybe to help, since they've done the online thing |
14:40 |
JBoyer |
(bill them more, I mean) |
14:40 |
agoben |
Some orgs will need both options to be available. |
14:40 |
agoben |
Procurement is the bane of most administration... |
14:40 |
tlittle |
Yeah :( |
14:40 |
dluch |
Ain't that the truth |
14:40 |
gmcharlt |
and we are rapidly increasing our capacity to do things like sell tickets |
14:42 |
agoben |
#info A call will go out for additional help as we plan for an online conference in 2021. |
14:43 |
agoben |
We'll have lots to consider about that and set up in the next couple of months. But we need some time for research, I think. |
14:43 |
dluch |
Agreed |
14:43 |
agoben |
Anything else on either the cancellation or planning for an e-event? |
14:43 |
agoben |
dluch++ |
14:44 |
Cowens |
dluch++ |
14:44 |
JBoyer |
dluch++ |
14:44 |
jlundgren |
dluch++ |
14:44 |
rfrasur |
TEP_Board++ dluch++ # you've all done some amazing work over the past several days. |
14:44 |
agoben |
On that note... |
14:44 |
agoben |
#topic New Business: Donations |
14:44 |
|
Topic for #evergreen is now New Business: Donations (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-10-15) |
14:44 |
nfBurton |
dluch++ |
14:44 |
agoben |
We've received some outstanding support already from a couple of consortia and several individuals, and I'm extremely grateful for that! |
14:44 |
dluch |
Yay! |
14:45 |
tlittle |
That's wonderful |
14:45 |
|
khuckins joined #evergreen |
14:45 |
agoben |
I'm relieved to see us edge close to having the minimums needed to cover the cancellation, but we will need ongoing support to make up the damage and cover our remaining bills. |
14:45 |
nfBurton |
Although there aren't much costs for an online conference, we could probably garner some donations for that as well I mean we were willing to pay more to do the same face to face |
14:46 |
Cowens |
Just to clarify, agoben, you wrote in the email to the community that we needed $15,000-$20,000 but we are paying out (at least ) $59,000 some, correct? |
14:46 |
agoben |
I know that donations aren't an option for everyone, so we'll need to consider other options. Obviously the e-conference is one options, but I'd like us to consider what else might be out there. |
14:46 |
gmcharlt |
another factor for ongoing support: one of the ways of meeting the IRS' tests for showing that we, as a 501(c)3 charity, have public support, is to have a broad base of contributors |
14:47 |
gmcharlt |
grants of course are another avenue to pursue |
14:47 |
dluch |
I was just going to mention grants, lol |
14:47 |
agoben |
The total is a little over $59,000, yes, but we have over half of that from previous conferences. |
14:48 |
Cowens |
Thanks |
14:49 |
agoben |
My main concern now that we're this close with existing donations to preventing bankruptcy is that we aren't so wiped out that it takes us years to be back in a position to hold an in-person conference. |
14:49 |
agoben |
That and I have concerns about how quickly we'll receive our funds from the SFC in the current timeline. |
14:49 |
gmcharlt |
indeed, re SFC |
14:50 |
dluch |
agoben: Yeah, I'm worried about that, too |
14:50 |
rfrasur |
Is there a possibility of putting together some type of capital campaign (in addition to the current ad hoc one) whether it be a one-off with a high-ish goal or an annual one? |
14:50 |
tlittle |
I was wondering that about the SFC too |
14:50 |
gmcharlt |
what rfrasur, as well as laying the groundwork for making an ongoing case for donations to fund community projects in addition to the conference and hack-a-way |
14:50 |
gmcharlt |
*what rfrasur said |
14:50 |
agoben |
++ |
14:51 |
gmcharlt |
and, well, establishing a reserve |
14:51 |
gmcharlt |
obviously, we shouldn't build a pile of gold, Smaug-style, but being about to prefund each physical conference would be a goodness |
14:51 |
dluch |
++ |
14:51 |
tlittle |
++ |
14:51 |
gmcharlt |
*being able |
14:52 |
agoben |
Yeah, a moderate reserve to prevent this sort of thing again, but enough for the being able. |
14:52 |
* rfrasur |
liked Smaug. |
14:52 |
agoben |
ahh, well, that was almost English. |
14:52 |
gmcharlt |
noting a couple mechanical issues |
14:53 |
gmcharlt |
1. I've started a donor tracker, and for tax purposes if nothing else, we need to keep it up |
14:53 |
agoben |
But yes, we should look in to more for income diversification now that we're independent. |
14:53 |
gmcharlt |
2. I'm prepping to send out donation receipts with the proper (for US residents) language about tax deductibility |
14:54 |
agoben |
++ |
14:54 |
jvwoolf1 |
It might not be a big money maker, but there's also Amazon Smile |
14:54 |
rfrasur |
jvwoolf1++ |
14:54 |
agoben |
I also see benefit to creating an acknowledgement/reward structure for donors, but that was addressed earlier as well. |
14:55 |
dluch |
jvwoolf1++ I'd certainly switch mine over to us on Smile |
14:55 |
agoben |
I don't know if we need to do anything to get on the United Way's rolls, but we should if so |
14:55 |
tlittle |
jvwoolf1++ That's a good idea. Every little bit helps |
14:55 |
gmcharlt |
yeah, there are a bunch of things we can sign up for to get the occassional surprise donation |
14:55 |
dluch |
agoben: my sister used to work for United Way and I can ask if she knows |
14:55 |
rfrasur |
agoben++ # I wasn't sure how to articulate the UW stuff. |
14:55 |
agoben |
dluch++ Thanks! |
14:56 |
agoben |
Since this seems to be a big thing, should we form a subcommittee to start looking into options and setups? |
14:56 |
tlittle |
That might also be a good discussion for the consortium leaders group, since everyone has different rules for how they can contribute and they would probably know best |
14:56 |
jvwoolf1 |
I can look into the Smile stuff. I did it for a library a little while ago. |
14:57 |
tlittle |
I think a subcommitee is a good idea |
14:57 |
gmcharlt |
I think a subcomittee is a good idea (and I should be on it) |
14:57 |
agoben |
tlittle, agreed. |
14:57 |
dluch |
tlittle++ that's a good idea |
14:57 |
dluch |
subcommittee 1 |
14:57 |
dluch |
+1, that is |
14:58 |
agoben |
Ok, gmcharlt has volunteered to be on the subcommittee, anyone else want to join in right now? |
14:58 |
jvwoolf1 |
I'll join |
14:58 |
agoben |
I'm happy to be on it as well. |
14:59 |
dluch |
I can. How many do we need, though? |
14:59 |
agoben |
3 is a good number, 4 too. |
14:59 |
|
drigney joined #evergreen |
14:59 |
agoben |
Depends on who has time and ideas. |
15:00 |
|
rhamby joined #evergreen |
15:00 |
|
phasefx joined #evergreen |
15:00 |
|
miker joined #evergreen |
15:00 |
rfrasur |
My assumption is that the subcommittee needs to be TEP members, but if there are work things that you need to delegate, I'm in. |
15:00 |
dluch |
rfrasur++ |
15:01 |
JBoyer |
I can help if need be, but it does need to be a *sub* committee, so I'm fine throwing ideas over the wall also. :) |
15:01 |
tlittle |
Same here |
15:01 |
agoben |
#action A subcommittee shall be formed to investigate fundraising opportunities. Members initially include jvwoolf1, agoben, dluch, and gmcharlt. They shall consult with the community interest groups and supporters. |
15:01 |
dluch |
agoben++ |
15:01 |
agoben |
Hopefully that leaves things open for everyone to participate that wants to as they can. |
15:02 |
agoben |
Alright, we're running long, so on to... |
15:02 |
agoben |
#topic New Business: Non-profit setup update |
15:02 |
|
Topic for #evergreen is now New Business: Non-profit setup update (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-10-15) |
15:02 |
agoben |
gmcharlt, any additional info/discussion not covered earlier? |
15:03 |
gmcharlt |
I'm going to be starting work on putting together a calendar annual actions we need to take |
15:03 |
gmcharlt |
(re reporting and retaining our 501(c)3 status) |
15:03 |
agoben |
++ |
15:03 |
agoben |
I haven't read through the publication they mentioned yet. |
15:03 |
gmcharlt |
another consideration: make sure that we remain conscious of opportunities to get discounts using our NPO status |
15:03 |
agoben |
But it sounded very official. |
15:04 |
agoben |
Do we purchase anything that means we need to apply for sales tax exempt status in MO? |
15:04 |
gmcharlt |
and in due course, there's going to be some additional infrastructure we should put in place, but I think most of that can be deferred to 2021 |
15:05 |
gmcharlt |
(e.g., audits & audit committee, fleshing out day-to-day financial procedure) |
15:05 |
gmcharlt |
re MO purchases... hmm, nothing comes to mind right away, but it's definitely a thing to consider re get tax exemption certificates for various states where it would make sense |
15:05 |
dluch |
agoben: I can't think of anything. Most things we buy, like ribbons and lanyards and stuff come from online |
15:06 |
gmcharlt |
*re getting |
15:06 |
pinesol |
[evergreen|Bill Erickson] LP#1713138 EDI buyer codes from RFF+API - <http://git.evergreen-ils.org/?p=Evergreen.git;a=commit;h=23e58c8> |
15:06 |
agoben |
ok, in IN we have to pay sales tax on online purchases, so, wasn't sure about MO. |
15:06 |
dluch |
Hmm. Yes, actually we do, too - relatively new thing |
15:07 |
agoben |
But something to get on the list, especially once we start looking at in-person events again. |
15:07 |
agoben |
Ok, much to revisit in the next several meetings. |
15:07 |
dluch |
gmcharlt++ |
15:08 |
agoben |
Up next, we have something that should be fairly quick. |
15:08 |
agoben |
gmcharlt++ |
15:08 |
agoben |
#topic New Business: Commerce bank account |
15:08 |
|
Topic for #evergreen is now New Business: Commerce bank account (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-10-15) |
15:08 |
jvwoolf1 |
gmcharlt++ |
15:08 |
JBoyer |
gmcharlt++ |
15:08 |
agoben |
Do we want to keep it? |
15:08 |
agoben |
dluch and team have ascertained we don't have to close it to empty it. (Should put something back in though.) |
15:08 |
dluch |
So, Maegan found out that we have no miniumum balance requirement. |
15:09 |
agoben |
^if we keep it anyway |
15:09 |
dluch |
I was thinking maybe just send Loews an evenish $11,300? |
15:09 |
dluch |
then we'd still have $59, if we do want to keep it |
15:09 |
tlittle |
So then our motion on Friday can stand, since the "Less fees to keep it active" isn't pertinent? |
15:09 |
gmcharlt |
there's a ~$14/month "analysis" fee |
15:09 |
agoben |
huh. |
15:09 |
JBoyer |
Do we anticipate continuing to have MOBIUS handle money on our behalf in the future, or handle everything through the Wells Fargo account? |
15:09 |
agoben |
Do we have similar fees on the other account? |
15:10 |
gmcharlt |
agoben: yes, we do |
15:10 |
agoben |
kk |
15:10 |
agoben |
Can we see about getting that cut down at all as a 501(c)(3)? |
15:10 |
dluch |
tlittle: yes |
15:10 |
gmcharlt |
from my POV, just the WF account is enough; it would be easy to send money for MOBIUS for anything they would need to pay as our agent |
15:11 |
agoben |
Especially if we can get ACH set up. |
15:11 |
gmcharlt |
#action gmcharlt will inquire whether Wells Fargo will grant a reduction in bank service fees given our new 501(c)3 status |
15:11 |
JBoyer |
In that case I don't see any need to continue Commerce account. |
15:11 |
jvwoolf1 |
Agreed |
15:11 |
JBoyer |
continue the... |
15:11 |
Cowens |
Agreed |
15:11 |
tlittle |
+1 |
15:11 |
agoben |
I'm in favor of closing if we don't need money on the ground in MO. |
15:11 |
agoben |
Ok, drafting a vote...brb |
15:11 |
dluch |
Sounds good to me. |
15:12 |
dluch |
Do we want, then, to send the hotel the entirety, or just the $11,300 and send the rest to the WF account? Or just $11K and 359 to WF? |
15:13 |
agoben |
I'm putting that part in, so before I open the vote, which way are you leaning? |
15:13 |
gmcharlt |
dluch: whatever is easiest for Maegan, I think. Sending the entire balance to the hotel would also be OK IMO |
15:13 |
JBoyer |
I think we should wait until we have an invoice to send them anything, then just throw all of it at them. |
15:13 |
agoben |
I'm thinking it'd be easiest to just pay it all to the hotel, myself. |
15:13 |
tlittle |
Agreed. |
15:13 |
gmcharlt |
the main thing I would need is the full set of statements before the account gets zapped, and ideally a sync with QuickBooks, but I can coordinate with Maegan on that |
15:14 |
dluch |
That's fine with me. And probably would be the easiest thing |
15:14 |
dluch |
gmcharlt: sounds good |
15:14 |
agoben |
ok, sounds like we're generally on the same page, so: |
15:14 |
agoben |
#startvote The Commerce checking account shall be closed and all funds utilized to pay the conference cancellation fee. yes, no |
15:14 |
pinesol |
Unable to parse vote topic and options. |
15:14 |
agoben |
#startvote The Commerce checking account shall be closed and all funds utilized to pay the conference cancellation fee? yes, no |
15:14 |
pinesol |
Begin voting on: The Commerce checking account shall be closed and all funds utilized to pay the conference cancellation fee? Valid vote options are yes, no. |
15:14 |
pinesol |
Vote using '#vote OPTION'. Only your last vote counts. |
15:14 |
gmcharlt |
#vote yes |
15:14 |
dluch |
#vote yest |
15:14 |
JBoyer |
#vote yes |
15:14 |
pinesol |
dluch: yest is not a valid option. Valid options are yes, no. |
15:14 |
tlittle |
#vote yes |
15:14 |
agoben |
#vote yes |
15:14 |
Cowens |
#vote yes |
15:14 |
jlundgren |
#vote yes |
15:14 |
jvwoolf1 |
#vote yes |
15:14 |
dluch |
#vote yes |
15:15 |
agoben |
#endvote |
15:15 |
pinesol |
Voted on "The Commerce checking account shall be closed and all funds utilized to pay the conference cancellation fee?" Results are |
15:15 |
pinesol |
yes (8): JBoyer, agoben, Cowens, tlittle, jlundgren, jvwoolf1, gmcharlt, dluch |
15:15 |
agoben |
Sorry, didn't have that one prebuilt. |
15:15 |
|
jihpringle joined #evergreen |
15:15 |
agoben |
up last: |
15:15 |
agoben |
#topic New Business: 990 tax return for 2019 |
15:15 |
|
Topic for #evergreen is now New Business: 990 tax return for 2019 (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-10-15) |
15:15 |
agoben |
I thought it looked good to me in draft. |
15:15 |
JBoyer |
Same |
15:15 |
tlittle |
Same here. |
15:15 |
dluch |
Same |
15:16 |
agoben |
Any other comments or notes? |
15:17 |
agoben |
Again, many thanks for the extra time spent on this, gmcharlt. It's a formidable piece of work for an EZ form. |
15:17 |
dluch |
gmcharlt++ |
15:17 |
nfBurton |
gmcharlt++ |
15:17 |
agoben |
gmcharlt++ |
15:18 |
Cowens |
gmcharlt++ |
15:18 |
tlittle |
gmcharlt++ |
15:18 |
JBoyer |
gmcharlt++ |
15:18 |
jlundgren |
gmcharlt++ |
15:18 |
agoben |
#startvote gmcharlt shall submit The Evergreen Project's 2019 990 as drafted? yes, no |
15:18 |
pinesol |
Begin voting on: gmcharlt shall submit The Evergreen Project's 2019 990 as drafted? Valid vote options are yes, no. |
15:18 |
pinesol |
Vote using '#vote OPTION'. Only your last vote counts. |
15:18 |
jlundgren |
#vote yes |
15:18 |
tlittle |
#vote yes |
15:18 |
JBoyer |
#vote yes |
15:18 |
Cowens |
#vote yes |
15:18 |
dluch |
#vote yes |
15:18 |
agoben |
#vote yes |
15:18 |
nfBurton |
#vote yes |
15:18 |
gmcharlt |
abstain |
15:18 |
agoben |
#endvote |
15:18 |
pinesol |
Voted on "gmcharlt shall submit The Evergreen Project's 2019 990 as drafted?" Results are |
15:18 |
pinesol |
yes (7): nfBurton, JBoyer, agoben, Cowens, tlittle, jlundgren, dluch |
15:19 |
agoben |
I know time is very short, but if you need any additional help, please let us know. |
15:19 |
agoben |
#topic Next meeting |
15:19 |
|
Topic for #evergreen is now Next meeting (Meeting topic: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-10-15) |
15:19 |
agoben |
#info Our next formal meeting will be on November 19, 2020. |
15:19 |
jvwoolf1 |
Missed it but would have voted yes :) |
15:19 |
jvwoolf1 |
gmcharlt++ |
15:19 |
agoben |
Any other announcements or comments before I close the meeting? |
15:20 |
agoben |
jvwoolf1++ |
15:20 |
tlittle |
Nothing from me |
15:20 |
jvwoolf1 |
Just a big thanks to everybody in the community who has donated |
15:20 |
gmcharlt |
indeed |
15:20 |
agoben |
1+ |
15:20 |
tlittle |
+1 |
15:20 |
dluch |
+1 |
15:20 |
Cowens |
+1 |
15:20 |
agoben |
#endmeeting |
15:20 |
|
Topic for #evergreen is now Welcome to the #evergreen library system channel! | We are publicly logged: http://irc.evergreen-ils.org/evergreen | Large pastes at http://paste.evergreen-ils.org | Can't speak? Make sure your nickname is registered and that you are identified to freenode services: https://freenode.net/kb/answer/registration |
15:20 |
pinesol |
Meeting ended Thu Oct 15 15:20:57 2020 US/Eastern. Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4) |
15:20 |
pinesol |
Minutes: http://evergreen-ils.org/meetings/evergreen/2020/evergreen.2020-10-15-14.00.html |
15:20 |
pinesol |
Minutes (text): http://evergreen-ils.org/meetings/evergreen/2020/evergreen.2020-10-15-14.00.txt |
15:20 |
pinesol |
Log: http://evergreen-ils.org/meetings/evergreen/2020/evergreen.2020-10-15-14.00.log.html |
15:20 |
agoben |
Thanks everyone! |
15:21 |
jlundgren |
agoben++ |
15:21 |
JBoyer |
agoben++ |
15:21 |
nfBurton |
agoben++ gmcharlt++ |
15:21 |
dluch |
agoben++ |
15:21 |
gmcharlt |
agoben++ |
15:21 |
jvwoolf1 |
agoben++ |
15:21 |
tlittle |
agoben++ |
15:21 |
alynn26 |
agoben++ |
15:21 |
agoben |
jlundgren++ |
15:21 |
agoben |
JBoyer++ |
15:21 |
Cowens |
agoben++ |
15:21 |
rfrasur |
agoben++ |
15:21 |
agoben |
nfburton++ |
15:21 |
agoben |
dluch++ |
15:21 |
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