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IRC log for #evergreen, 2021-01-21

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All times shown according to the server's local time.

Time Nick Message
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06:00 pinesol News from qatests: Testing Success <http://testing.evergreen-ils.org/~live>
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09:40 miker JBoyer / csharp: the semicolons-instead-of-ampersands issue comes from Template::Plugin::CGI and, as for the entry point in our code, the mkurl MACRO in header.tt2 ... not sure what we can do about that other than rolling our own param-stitching logic
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09:52 csharp miker: thanks for the pointer - I'll bug it when I get my wits about me
10:03 JBoyer miker, csharp : behold lp 1687545
10:03 pinesol Launchpad bug 1687545 in Evergreen "W3C wants query parameters standardized on ampersands; semicolons are now bad" [Undecided,New] https://launchpad.net/bugs/1687545
10:12 Dyrcona Gotta reboot.
10:16 JBoyer Though since most of the internet says "stop using CGI.pm!" and it would take ages for a new TT release to hit any of our supported distributions I suppose the actual fix here is to find (one place of ??) where we've missed how to parse query strings.
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10:39 JBoyer And... we already forked TT::CGI to add utf8 to it. 1 quick addition to Open-ILS/src/perlmods/lib/Op​enILS/WWW/EGWeb/CGI_utf8.pm and we'll stop generating those. Still have to see what's up with accepting them.
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10:43 csharp JBoyer: whoa - how did you travel back to 2017 and get dbs to open that?
10:43 JBoyer I forgot the winning lotto numbers for that week so figured I'd drop a helpful note and come home. ;)
10:44 Dyrcona Heh.
10:45 * Dyrcona thought we'd had this discussion before.
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11:28 miker JBoyer / csharp: above bug updated with a branch
11:28 miker bah!
11:28 miker and if I'd refreshed the page I would have seen JBoyer beat me to it...
11:29 miker I'll sign off yours, JBoyer
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12:16 Dyrcona So, I'm doing an fresh installation and I'm testing opensrf. When I run srfsh, I get "Unable to bootstrap client for requests." Services say they are running. What did I miss?
12:16 JBoyer Huh, didn't realize I had removed the opac tag on that bug. opos.
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12:21 Dyrcona OK. In my case, I botched the domain parameter in .srfsh.xml.
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13:03 Dyrcona Too many branches to manage.
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13:48 JBoyer The Evergreen Project Board meeting happening in ~12 minutes.
13:51 rhamby Jboyer: I can note it again during the appropriate section but no outreach update for Jan, we usually skip our Jan meeting and the main focus right now is on the conference which abneiman is heading up though next month I will have an update on the annual report as well
13:52 JBoyer rhamby++
13:52 rhamby and I intend to copy and past that for it to avoid typing :)
13:53 JBoyer I may simply ask if anyone has any Qs for you. :)
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14:02 JBoyer Apologies for the delay! Let's have a meeting.
14:03 JBoyer #startmeeting EOB/Evergreen Project Board meeting for 2021-01-21, agenda: https://wiki.evergreen-ils.org/doku.​php?id=governance:minutes:2021-01-21
14:03 pinesol Meeting started Thu Jan 21 14:03:12 2021 US/Eastern.  The chair is JBoyer. Information about MeetBot at http://wiki.debian.org/MeetBot.
14:03 pinesol Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
14:03 Topic for #evergreen is now  (Meeting topic: EOB/Evergreen Project Board meeting for 2021-01-21, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2021-01-21)
14:03 pinesol The meeting name has been set to 'eob_evergreen_project_board_meeting_for_2021​_01_21__agenda__https___wiki_evergreen_ils_or​g_doku_php_id_governance_minutes_2021_01_21'
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14:03 JBoyer #topic Roll Call
14:03 Topic for #evergreen is now Roll Call (Meeting topic: EOB/Evergreen Project Board meeting for 2021-01-21, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2021-01-21)
14:03 JBoyer #info JBoyer = Jason Boyer, Equinox
14:03 tlittle #info tlittle = Tiffany Little, PINES
14:03 dluch #info dluch = Debbie Luchenbill, MOBIUS
14:03 nfBurton #info nfburton = Chris Burton, Niagara Falls Public Library
14:03 agoben #info agoben = Anna Goben, Independent
14:03 jlundgren #info jlundgren = Jeanette Lundgren, CW MARS
14:03 Cowens #info Cowens = Chris Owens, COOL/BPL
14:03 gmcharlt #info gmcharlt = Galen Charlton, Equinox
14:04 abneiman #info abneiman = Andrea Buntz Neiman, Equinox, here in my capacity as Conference Chair
14:04 jvwoolf1 #info jvwoolf1 = Jessica Woolford, Bibliomation
14:04 JBoyer #topic Approval of the minutes
14:04 Topic for #evergreen is now Approval of the minutes (Meeting topic: EOB/Evergreen Project Board meeting for 2021-01-21, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2021-01-21)
14:04 rhamby #info rhamby = Rogan Hamby, Equinox
14:05 JBoyer Previous meeting's minutes are here: https://wiki.evergreen-ils.org/doku.​php?id=governance:minutes:2021-01-11
14:05 JBoyer Didn't have time to put together my usual script, so things are a little more loose today.
14:06 jvwoolf1 I move to approve the minutes as written
14:06 dluch Second
14:06 JBoyer #startvote Approve the minutes as submitted? yes, no, abstain
14:06 pinesol Begin voting on: Approve the minutes as submitted? Valid vote options are yes, no, abstain.
14:06 pinesol Vote using '#vote OPTION'. Only your last vote counts.
14:06 nfBurton #vote yes
14:06 JBoyer #vote yes
14:06 jvwoolf1 #vote yes
14:06 tlittle #vote yes
14:06 gmcharlt #vote yes
14:06 jlundgren #vote yes
14:06 agoben #vote yes
14:06 dluch #vote yes
14:06 Cowens #vote yes
14:06 JBoyer #endvote
14:06 pinesol Voted on "Approve the minutes as submitted?" Results are
14:06 pinesol yes (9): nfBurton, JBoyer, agoben, Cowens, tlittle, jlundgren, jvwoolf1, gmcharlt, dluch
14:06 JBoyer Thanks.
14:07 JBoyer #topic Treasurer's Report
14:07 Topic for #evergreen is now Treasurer's Report (Meeting topic: EOB/Evergreen Project Board meeting for 2021-01-21, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2021-01-21)
14:07 tlittle JBoyer  also need to vote on the De
14:07 tlittle Dangit.
14:07 tlittle We also need to approve the December minutes
14:07 JBoyer De whut?
14:07 tlittle Sorry, slippery fingers
14:07 JBoyer Ah.
14:07 dluch lol
14:07 JBoyer The December minutes are available here: http://evergreen-ils.org/meetings/evergr​een/2020/evergreen.2020-12-17-14.00.html
14:07 jvwoolf1 JBoyer just wants to forget about 2020 :)
14:08 tlittle I think that's fair :D
14:08 JBoyer jvwoolf1++
14:08 dluch jvwoolf1++
14:08 JBoyer #topic Approval of Minutes (Part 2)
14:08 Topic for #evergreen is now Approval of Minutes (Part 2) (Meeting topic: EOB/Evergreen Project Board meeting for 2021-01-21, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2021-01-21)
14:09 jvwoolf1 #vote yes
14:09 jvwoolf1 Oope
14:09 jvwoolf1 Oops
14:09 JBoyer Not quite ready for that. :)
14:09 jvwoolf1 Is there a full moon or something?
14:09 tlittle I had my queued up too, jvwoolf1 lol
14:09 jvwoolf1 I move to approve these minutes too LOL
14:09 rhamby jvwoolf1 if there isn't a full moon there should be
14:09 JBoyer any seconds?
14:09 dluch second
14:09 JBoyer Now I want turkey...
14:10 JBoyer #startvote Approve the December minutes as submitted? yes, no, abstain
14:10 pinesol Begin voting on: Approve the December minutes as submitted? Valid vote options are yes, no, abstain.
14:10 pinesol Vote using '#vote OPTION'. Only your last vote counts.
14:10 agoben #vote abstain
14:10 JBoyer #vote yes
14:10 nfBurton #vote yes
14:10 jlundgren #vote yes
14:10 tlittle #vote yes
14:10 jvwoolf1 #vote yes
14:10 dluch #vote yes
14:10 Cowens #vote yes
14:10 gmcharlt #vote yes
14:10 JBoyer #endvote
14:10 pinesol Voted on "Approve the December minutes as submitted?" Results are
14:10 pinesol yes (8): nfBurton, JBoyer, Cowens, tlittle, jlundgren, jvwoolf1, gmcharlt, dluch
14:10 pinesol abstain (1): agoben
14:10 dluch Full moon isn't until next Thursday!
14:10 JBoyer Ok, back to our regularly scheduled agenda, mostly.
14:11 JBoyer #topic Treasurer's Report
14:11 Topic for #evergreen is now Treasurer's Report (Meeting topic: EOB/Evergreen Project Board meeting for 2021-01-21, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2021-01-21)
14:11 gmcharlt #info Treasurer's report folder: https://drive.google.com/drive/folde​rs/1tyAtEHpj_dy2JCajencKiM0_hKVHf8nV
14:11 gmcharlt #info Report narrative: https://docs.google.com/document/d/1uei_VI​8Er_ObFUBImqZujbc1TiQoZRNRJnME3E8VEak/edit#
14:11 gmcharlt #info Proposed budget: https://docs.google.com/spreadsheets/d/1PqtEGel​dg_gnB101z0JZcAw-k22S-exBfAHeVpinJzo/edit#gid=0
14:12 gmcharlt in summary, we are currently in a decent financial position even if we end up having to pay the full liquidated damages for the Loews contract
14:12 gmcharlt with the one unexpected glitch being the IRS notification that they consider that the 990EZ had been filed late
14:13 gmcharlt which I'll follow up on
14:13 dluch gmcharlt++
14:13 tlittle gmcharlt++
14:13 jvwoolf1 gmcharlt++
14:13 jlundgren gmcharlt++
14:13 JBoyer gmcharlt++
14:13 rhamby gmcharlt++
14:13 nfBurton gmcharlt++
14:13 gmcharlt but at present, I see no bar to comfortably funding the 2021 online conference, from which we can expect to make a surplus under just about any circumstance short of meteor impact
14:13 agoben gmcharlt++
14:14 dluch lol
14:14 gmcharlt as well as funding the legal fees we can expect from the SFC transition
14:14 * abneiman just knocked on wood for gmcharlt re meteors
14:14 JBoyer I'm extremely +1 to keeping enough on hand to survive an entire in-person conference failing in future.
14:14 tlittle Totally agree
14:14 gmcharlt yeah, I think the reserve is an important goal
14:15 dluch Yes, totally +1 on that idea
14:15 gmcharlt but we are also in a position, as the TEP Board, to seriously start considering funding stuff that's not just the conference
14:15 gmcharlt I've also proposed a budget for 2021, for which I am open to questions now
14:15 gmcharlt but I think it would be premature to approve it during thismeeting
14:16 gmcharlt but when we get to it in the agenda, I _do_ think we should enterain a motion to approve the conference budget
14:16 gmcharlt I also noted in the narrative various actions I'll be taking over the next two months
14:16 gmcharlt so... any questions?
14:17 jvwoolf1 None from me, very thorough
14:17 dluch I looked it over quickly before the meeting and think it looks good! No questions. I thought your reports and proposal were excellent!
14:17 JBoyer Indeed, this is very helpful.
14:17 tlittle Yes, this is really appreciated. Great work!
14:18 JBoyer I am curious how long before we were eligible the IRS expected us to have a 990 in place.
14:18 gmcharlt that's one of the things I'll need to clarify
14:18 tlittle General question, is it appropriate to add your to-do list as action items in the minutes?
14:19 tlittle I see a couple I'd definitely add, but just wanted to clarify correctness of doing that
14:19 JBoyer It would help us keep track of things in motion in a more centralized place I suppose.
14:20 tlittle Okey dokey. Thanks! Please carry on as I copy paste :)
14:20 tlittle #action gmcharlt will follow up with the IRS regarding their notice
14:20 JBoyer Any other financial questions before we move on to committees?
14:21 tlittle #action By the end of February, complete our GuideStar profile
14:21 tlittle #action By the end of February, gmcharlt will complete a review of the 2020 transactions and prepare a 990 for review by the board
14:21 tlittle #action By the end of January, determine if any 1099 forms must be sent out
14:21 JBoyer #topic Release Team Report
14:21 Topic for #evergreen is now Release Team Report (Meeting topic: EOB/Evergreen Project Board meeting for 2021-01-21, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2021-01-21)
14:22 tlittle #action By the end of January, send donation acknowledgements to the individuals and institutions that donated to the Evergreen Project in 2020
14:22 tlittle Okay, done. Thanks gmcharlt!
14:22 JBoyer tlittle++
14:22 JBoyer I'm not sure anyone
14:23 JBoyer s around to give a rel team update, but you have until I get the next heading typed to at least interrupt me,
14:23 JBoyer :)
14:23 JBoyer #topic Outreach Committee
14:23 Topic for #evergreen is now Outreach Committee (Meeting topic: EOB/Evergreen Project Board meeting for 2021-01-21, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2021-01-21)
14:23 rhamby no outreach update for Jan, we usually skip our Jan meeting and the main focus right now is on the conference which abneiman is heading up though next month I will have an update on the annual report as well
14:24 rhamby so I'll keep the stage empty for abneiman to discuss the conference when we get there on the agenda
14:24 rhamby questions?
14:24 JBoyer rhamby++
14:24 dluch rhamby++
14:24 tlittle rhamby++
14:24 gmcharlt rhamby++
14:24 jvwoolf1 rhamby++
14:24 jlundgren rhamby++
14:24 agoben rhamby++
14:24 JBoyer #topic Fundraising Committee
14:24 Topic for #evergreen is now Fundraising Committee (Meeting topic: EOB/Evergreen Project Board meeting for 2021-01-21, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2021-01-21)
14:25 JBoyer I suspect this will also be punted until February?
14:25 gmcharlt correct, though the GuideStar profile will be at least a bit of infrastructure work for fundraising
14:26 JBoyer Sounds good.
14:26 JBoyer #topic 2021 Online Conference Committee
14:26 Topic for #evergreen is now 2021 Online Conference Committee (Meeting topic: EOB/Evergreen Project Board meeting for 2021-01-21, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2021-01-21)
14:26 JBoyer abneiman, fire away
14:26 abneiman thanks JBoyer
14:26 abneiman #info Conference Committee report here: https://docs.google.com/document/d/1EnSAZg6T_W1y​JGzYSx2idaew43gABMlogj1Cp4M90XI/edit?usp=sharing
14:26 abneiman this is the same one I sent to the board email list yesterday
14:27 abneiman and I would like to request board action on the items listed in the second set of bullet points
14:27 abneiman including speaker contract, budget, sponsorships, and proposed changes to the photography policy
14:27 abneiman I'm happy to answer questions about any of those or the report in general
14:28 dluch As a point of clarification, do we need to approve each thing separately, or can we just approve the whole lot at once?
14:28 tlittle abneiman just a heads up, on the prospectus I noticed on page 6 that it refers to The Evergreen Oversight Board instead of the Evergreen Project Board
14:29 nfBurton Is there a timeline for registration?
14:29 abneiman thank you tlittle, I will note that and make sure we correct it in the final version
14:29 abneiman dluch, that is up to the board how each item is taken
14:29 gmcharlt dluch: we could consider doing unamineous consent for the full set of changes (speaker contract, budget, sponsorship levels and prospectus, photography changes)
14:29 abneiman nfBurton, tentative registration timeline is in another doc, one sec while I get that info
14:30 gmcharlt and bounce to doing it a motion at a time if any board member would prefer
14:30 tlittle I think there should be a specific motion for each one, as annoying as that is. That way it's very specific in the minutes what we've changed/approved
14:30 dluch abneiman: One thought I had when reading the speaker contract was about binary pronoun use. Could we just replace he/she with they and/or their (which would also cover multiple people if we ever had a panel or something as a future keynote)?
14:30 abneiman nfBurton, pending board approval of budget etc., we hope to launch registration in early February. We have not specifically determined cutoff for earlybird.
14:31 gmcharlt (and item-by-item review is certainly very appropriate, and not just for the sake of the minutes)
14:31 nfBurton abneiman++
14:31 jvwoolf1 abneiman: Looks like you need to grant access to the prospectus
14:32 abneiman apologies, jvwoolf1 - should be fixed now
14:32 jvwoolf1 abneiman++
14:32 JBoyer Since we're considering items individually, lets take abneiman's second set of bullet points as an ordered list. That way she can get the prospectus sorted before we get there. :)
14:32 gmcharlt in that case
14:33 JBoyer So, any discussion or motion to approve the speaker contract?
14:33 dluch Just my comment above
14:34 JBoyer That is a good point dluch, it's also one less thing to worry about missing when updating the contract each year.
14:34 gmcharlt I move that the speaker contract be approved as drafted in the Conference Committee report, subject to a discretionary change of pronouns in the wording, and that the board officers proceed with executing it
14:34 tlittle I'll second
14:35 JBoyer #startvote Approve speaker contract with discretionary edits as specified? yes, no, abstain
14:35 pinesol Begin voting on: Approve speaker contract with discretionary edits as specified? Valid vote options are yes, no, abstain.
14:35 pinesol Vote using '#vote OPTION'. Only your last vote counts.
14:35 nfBurton #vote yes
14:35 agoben #vote yes
14:35 JBoyer #vote yes
14:35 jvwoolf1 #vote yes
14:35 dluch #vote yes
14:35 tlittle #vote yes
14:35 gmcharlt #vote yes
14:35 Cowens #vote yes
14:35 jlundgren #vote yes
14:35 JBoyer #endvote
14:35 pinesol Voted on "Approve speaker contract with discretionary edits as specified?" Results are
14:35 pinesol yes (9): nfBurton, JBoyer, agoben, Cowens, tlittle, jlundgren, jvwoolf1, gmcharlt, dluch
14:36 gmcharlt I've got a motion for the budget ready to go if folks are ready
14:36 JBoyer The budget is certainly simpler than in past years as there's no reception or ice cream bar (alas)
14:36 tlittle I have a quick question about the budget
14:37 tlittle It has the older years to the side in gray, but it has 2020 (projected). Those aren't the numbers for the online 2020 conference, right?
14:37 abneiman tlittle: no, the 2020 projected was what had been projected for the in-person conference
14:37 dluch Well, there is a reception, it's just BYOB/food and online. ;-P
14:37 tlittle So are the budgeted numbers here in line with what we spent for the online conference? Sorry if I've missed that somewhere
14:37 JBoyer dluch++
14:37 tlittle *the online 2020 conference
14:38 agoben we didn't spend anything as I recall.  It was all donated.
14:38 abneiman agoben is correct -
14:38 dluch yep
14:38 JBoyer Yeah, the timing made that a little more unstructured.
14:38 tlittle Oh! That makes it easy. Nevermind then :)
14:38 tlittle Thank you! I had completely forgotten about that
14:38 gmcharlt though pricing for the captioning service does follow what was donated
14:38 tlittle I'm all good
14:38 abneiman all services were donated, and we didn't really have a budget so much as a loose collection of much-appreciated sponsors
14:38 gmcharlt and platform fees are for Hopin, which was used for hte hack-a-way
14:39 gmcharlt abneiman: a financial helicopter, even
14:39 gmcharlt ok, I shall make my motion
14:39 agoben Is that a one-time use license or for a time frame of use?
14:39 agoben Hop-in, that is
14:39 abneiman agoben: time frame
14:40 agoben Year?  Month?  Other?
14:40 abneiman that's pricing for ~5 months
14:40 abneiman rhamby: is that correct?
14:40 JBoyer To include ticketing and so on
14:40 JBoyer (in advance)
14:40 agoben I know this is probably the wrong time, but should we budget for the full year in case we want to use it on an ad hoc basis for other events that might come up?
14:40 rhamby abneiman : correct
14:41 rhamby the tickets cost is in addition to the platform of course
14:41 agoben (Hackaway or thematic workshops or the like?)
14:41 gmcharlt agoben: my understanding is that Hop-in is easy on, easy off
14:41 JBoyer I think that would be more a TEP Budget thing for February rather than a conference budget, and I don't think there's a discount for annual.
14:41 abneiman noting that re hopin, the ticketing costs are accounted for in the "platform transaction fees" line of the conference budget
14:42 tlittle Maybe in the future we want to just have that as a line item in our overall budget, and then it wouldn't have to be included in the conference budget.
14:42 tlittle Oh, jinx, JBoyer
14:42 agoben Yeah, I was thinking an annual license would open up other event opps for fund raising.
14:42 agoben Fair to keep it separate for now
14:42 rhamby gmcharlt: correct, for the Hack-A-Way we simply signed up with a card and then when were done went in and canceled the account through the web site
14:43 rhamby no "inform us in 90 days" or annual contract type stuff,  just monthly application as service
14:44 gmcharlt so, I move that the 2021 conference budget be approved as drafted, and that the board officers and conference committee make necessary purchases and contractor arrangements to implement it, with the conference committee and treasurer to produce  reports of expenditures during the monthly board meetings.
14:45 gmcharlt er, slight mispaste
14:45 gmcharlt I move that the 2021 conference budget be approved as drafted, and that the board officers and conference committee make necessary purchases and contractor arrangements to implement it, with the conference committee and treasurer to produce reports of expenditures for the monthly board meetings.
14:45 nfBurton I would second that
14:45 gmcharlt ("for" instead of "during")
14:46 JBoyer #startvote Approve 2021 Online Conference Budget as submitted, with regular updates to the board? yes, no, abstain
14:46 pinesol Begin voting on: Approve 2021 Online Conference Budget as submitted, with regular updates to the board? Valid vote options are yes, no, abstain.
14:46 pinesol Vote using '#vote OPTION'. Only your last vote counts.
14:46 agoben #vote yes
14:46 JBoyer #vote yes
14:46 dluch #vote yes
14:46 jlundgren #vote yes
14:46 nfBurton #vote yes
14:46 gmcharlt #vote yes
14:46 tlittle #vote yes
14:46 Cowens #vote yes
14:46 jvwoolf1 #vote yes
14:46 JBoyer #endvote
14:46 pinesol Voted on "Approve 2021 Online Conference Budget as submitted, with regular updates to the board?" Results are
14:46 pinesol yes (8): nfBurton, JBoyer, agoben, tlittle, jlundgren, jvwoolf1, gmcharlt, dluch
14:47 JBoyer Oops, looks like i may have been a little too quick there,
14:47 gmcharlt JBoyer: yeah, i suggest giving at least a full minute minimum for the vote
14:47 JBoyer Has everyone had an opportunity to look over the sponsorship levels and prospectus?
14:47 gmcharlt (unless it's clear that all present members have voted)
14:48 JBoyer gmcharlt, I was trying to count, but apparently scrolling and old eyes have conspired against me.
14:49 jvwoolf1 Prospectus looks like the paging is not quite right, but I presume that's a Word-to-Google Docs translation thing
14:50 JBoyer Oh, a space ate Cowens' vote, I apparently can count to 9, heh.
14:50 abneiman jvwoolf1: indeed :) I put in on drive for easy sharing but we'll make sure the formatting is back to normal before it's PDF'd
14:51 jvwoolf1 abneiman: Good deal
14:52 gmcharlt not to forestall further discussion, but to make a moton and raise a point:
14:52 gmcharlt I move that the 2021 conference sponsorship levels prospectus be approved and that the conference committee be empowered to publish them. Changes of logo, design, standing policies, and conference details are permitted at the Conference Committee's discretion, but any changes to dollar amounts or benefits must be approved by the board.
14:52 agoben Second
14:52 agoben joined #evergreen
14:53 JBoyer #startvote Approve 2021 conference sponsorship levels with publishing at committee discretion as moved by gmcharlt? yes, no, abstain?
14:53 pinesol Begin voting on: Approve 2021 conference sponsorship levels with publishing at committee discretion as moved by gmcharlt? yes, no, abstain? Valid vote options are Yes, No.
14:53 pinesol Vote using '#vote OPTION'. Only your last vote counts.
14:53 nfBurton #vote yes
14:53 jlundgren #vote yes
14:53 agoben #vote yes
14:53 JBoyer #vote yes
14:53 tlittle #vote yes
14:53 dluch #vote yes
14:53 gmcharlt #vote yes
14:53 Cowens #vote yes
14:54 jvwoolf1 #vote yes
14:54 JBoyer #endvote
14:54 pinesol Voted on "Approve 2021 conference sponsorship levels with publishing at committee discretion as moved by gmcharlt? yes, no, abstain?" Results are
14:54 gmcharlt don't keep us hanging, pinesol
14:54 jvwoolf1 gmcharlt++
14:55 dluch gmcharlt++
14:55 tlittle gmcharlt++
14:55 abneiman lol, I thought my computer was getting ready to hiccup again
14:55 abneiman gmcharlt++
14:55 gmcharlt ok, I guess let the record state that the motion passed unaminously
14:55 JBoyer Well, hopefully there *are* minutes for this meeting. :)
14:55 tlittle #info The motion passed unanimously.
14:55 tlittle There we go, just in case lol
14:56 abneiman tlittle++
14:56 JBoyer That leaves only the photo policy
14:57 tlittle For the part about the color borders, what happens if anyone in a session has a yellow/red border? Would all screenshots/recording be banned, then?
14:57 stephengwills joined #evergreen
14:57 tlittle Sorry, photos/screen captures
14:57 abneiman yes, any captures that would include that person's image would be prohibited with a red border; and permission-only with yellow
14:58 agoben Can an individual be scrubbed from the image and the image still used?
14:58 abneiman agoben: I'm ok with that in case of an accidental capture, if that's what you all agree to
14:59 JBoyer So if someone has a red border (which we still don't know is even possible so far as I'm aware) has their camera on for an entire recorded session it can't be shared later or they have to be kicked before the session starts?
14:59 agoben Otherwise, yeah, we're setting up to have to ask ppl to leave early or just leave if the speaker wants to take a pic
15:00 abneiman or we have to ensure that the recording does not capture attendee cameras, which IME is possible
15:00 tlittle Yeah, I think maybe the color border (even theoretically) might not be a good idea. If people don't want to be recorded, they can simply turn their camera off.
15:00 agoben Sorry to ask and run, but I have to go back to work now.  Good luck!!!
15:00 gmcharlt and/or make use of any platform options to prevent attendees from turning on their cameras
15:00 JBoyer agoben++
15:00 dluch tlittle: I agree
15:00 tlittle agoben++
15:01 jvwoolf1 agoben++
15:01 dluch agoben++
15:01 dluch gmcharlt: yes
15:01 JBoyer That is one hassle with hopin, it doesn't remember your camera on/off preference when joining an A/V call, it defaults to both on and then you have to turn off the camera or only use chat the whole time.
15:01 abneiman I'm happy to strike the section about the borders in favor of language about turning off cameras and/or utiliizing platform options
15:02 tlittle The lanyards make sense in person because you can just...not take a pic of that person. But when everyone's on one screen, I don't think one person's preference should affect the entire group when they can personally choose their camera setting
15:02 tlittle I'd be good with that, abneiman
15:03 nfBurton I agree with that change. People can decide for themselves but I'm sure the intent like last year is to share the sessions on Youtube
15:04 Cowens joined #evergreen
15:04 jlundgren agreed.  It's also good to announce a session will be recorded before pressing record.
15:04 abneiman live editing -- struck the paragraph about borders, and added a sentence to the end of my second (formerly third) paragraph
15:04 JBoyer I appreciate trying to keep the spirit of the lanyards, but to actually work would require significant hosting platform support that I don't believe exists yet. I do like the segment about not screen-sharing chat also
15:05 dluch jlundgren: good point
15:05 tlittle Is "chat windows associated with the platform"--is that like the chat window in the session? Cause I think that should be preserved since sometimes people ask questions there
15:05 tlittle I mean, I don't feel super strongly about that one, I just notice that people do ask questions there
15:06 gmcharlt but also sometimes logistical questions that they don't necessary want a permanent record of
15:06 tlittle Ah, fair enough
15:06 abneiman I think the concern with chat windows was .... yes, what gmcharlt was saying
15:06 gmcharlt since it's good practice to for the presenter or assiistant to restate the question anyway, doing that would preserve the context for the recording
15:06 abneiman and also +1 to jlundgren 's point about proactively notifying attendees of recordings
15:07 tlittle That sounds good to me (both of those)
15:07 gmcharlt also, I want to say that there are some potential platforms that send ALL chat, including private ones, to the meeting host
15:07 tlittle Oh, ick. That's no good
15:07 JBoyer It may also be possible to have someone with access to the transcripts pull out and anonymize interesting Q&A before deleting them.
15:08 JBoyer If they're not properly restated as gmcharlt mentioned above.
15:09 JBoyer But that's not photo policy stuff, any further discussion or suggestions before we have one more motion and vote?
15:10 tlittle None here. Looks good to me
15:10 JBoyer Now that you've made a correction, yes. ;)
15:11 JBoyer I would be happy to entertain a motion for approval of the amended policy.
15:11 tlittle I'll move to accept the Photography Policy as is currently written.
15:11 dluch second
15:11 gmcharlt second
15:12 gmcharlt I've also named the revision we're talking about in the document "For Board approval..."
15:12 JBoyer #startvote Accept Amendments to Photography Policy as Amended for 2021 Online Conference? yes, no, abstain
15:12 pinesol Begin voting on: Accept Amendments to Photography Policy as Amended for 2021 Online Conference? Valid vote options are yes, no, abstain.
15:12 pinesol Vote using '#vote OPTION'. Only your last vote counts.
15:12 gmcharlt #vote yes
15:12 tlittle #vote yes
15:12 dluch #vote yes
15:12 nfBurton #vote yes
15:12 jlundgren #vote yes
15:12 jvwoolf1 #vote yes
15:12 JBoyer #vote yes
15:12 Cowens #vote yes
15:13 JBoyer Cowens, if the '#' isn't the very first character it won't be counted
15:13 Cowens Sorry, not sure why I keep doing that
15:13 JBoyer Looks like a space snuck in.
15:13 Cowens #vote yes
15:13 JBoyer #endvote
15:13 pinesol Voted on "Accept Amendments to Photography Policy as Amended for 2021 Online Conference?" Results are
15:13 pinesol yes (8): nfBurton, JBoyer, Cowens, tlittle, jlundgren, jvwoolf1, gmcharlt, dluch
15:13 abneiman are there objections to me going ahead and putting the approved policy on the website, with the relevant date updated? Or should someone else do that?
15:13 gmcharlt good bot
15:13 JBoyer If you have access it's been approved.
15:14 jlundgren sounds good to me abneiman++
15:14 tlittle abneiman++
15:14 abneiman alrighty. Thank you all so much for your time, I'm sorry to take up the whole meeting :)
15:14 jvwoolf1 abneiman++
15:14 dluch abneiman++
15:14 akilsdonk joined #evergreen
15:15 JBoyer #topic Old Business
15:15 Topic for #evergreen is now Old Business (Meeting topic: EOB/Evergreen Project Board meeting for 2021-01-21, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2021-01-21)
15:15 JBoyer #topic SFC Update
15:15 Topic for #evergreen is now SFC Update (Meeting topic: EOB/Evergreen Project Board meeting for 2021-01-21, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2021-01-21)
15:16 JBoyer #info Jon has reached out to the SFC (I assume Karen) and has not yet heard back. He'll keep us informed as things progress. (and also when they don't, as the case may be.)
15:16 JBoyer #topic Open Meetings Research / Meeting Format
15:16 Topic for #evergreen is now Open Meetings Research / Meeting Format (Meeting topic: EOB/Evergreen Project Board meeting for 2021-01-21, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2021-01-21)
15:16 JBoyer Thank you tlittle for looking into this.
15:17 jlundgren tlittle++
15:17 jvwoolf1 Sorry, I had a question about the SFC thing
15:17 JBoyer It looks like we should have no trouble mixing video into our meetings as needed / desired.
15:17 tlittle Sure thing! Sorry for sending it out only today
15:17 JBoyer Sorry jvwoolf1, go ahead.
15:17 dluch tlittle++
15:18 jvwoolf1 Was wondering if we shouldn't let Jon know what the ticket number is, since Bradley was so adamant about that being the proper channel of communication
15:18 gmcharlt my main comment is we should ensure that we publicize the coordinates of video meetings well in advance, but we have precedent for doing that anyway
15:18 gmcharlt and ensure that we actively invite the community
15:19 JBoyer jvwoolf1, He was included in that missive I believe, so he should have the thread at hand, but one of us can send him a gentle reminder just in case. Would you like to do that?
15:19 JBoyer gmcharlt++
15:19 jvwoolf1 JBoyer: Sure, I can do that
15:19 tlittle I agree. I would propose that our meetings be de facto video meetings (with cameras turned off if board members so choose), with the agenda plus meeting details published at least a week in advance. The meeting details can also be posted in IRC right before the meeting if community members want to hop in
15:19 JBoyer The advance part has been a little shaky on a couple of them, but yes.
15:20 JBoyer jvwoolf1++
15:20 dluch tlittle++
15:20 JBoyer tlittle++
15:20 tlittle I mean, that's essentially the motion I'd like to make, but in case there's any discussion over that :)
15:20 JBoyer I suspect that would help keep the time a little more in line.
15:21 collum_ joined #evergreen
15:21 tlittle Ok, then I'm going to make the motion that going forward TEP meetings should be held via videoconferencing software. The agenda and meeting details should be published at least a week prior to the meeting and distributed to the community at large.
15:22 gmcharlt I would like to make a friendly revision
15:22 tlittle Please, since that's very off the cuff :)
15:22 gmcharlt namely, three business days in advance
15:23 gmcharlt to give a bit more flexibility and not risk putting ourselves in a position that we might not be technically allowed to meet
15:23 gmcharlt (I do think a week in advance is a good target to shoot for, but given our nature as a volunteer group of very busy people...)
15:23 tlittle I think that's fair. I don't know that it should go into a motion, but any materials for the Board's perusal should be with the agenda (so also three days ahead)
15:23 tlittle *I would think that any materials for the Board's perusal
15:24 gmcharlt certain if we decide to implement  consent agendas, such items definitely wuld need to be present in advance
15:24 gmcharlt *certainly
15:24 tlittle I'm good with amending my motion to three days
15:24 tlittle Should I restate the whole thing?
15:24 gmcharlt might be clearer
15:24 JBoyer There's no second yet, may as well. :)
15:25 tlittle Okay. I move that going forward TEP meetings should be held via videoconferencing software. The agenda and meeting details should be published at least three business days prior to the meeting and distributed to the community at large.
15:25 gmcharlt second
15:26 JBoyer #startvote Shall The Evergreen Project Board meetings be moved to videoconferencing software as moved by Tiffany? yes, no, abstain
15:26 pinesol Begin voting on: Shall The Evergreen Project Board meetings be moved to videoconferencing software as moved by Tiffany? Valid vote options are yes, no, abstain.
15:26 pinesol Vote using '#vote OPTION'. Only your last vote counts.
15:26 jlundgren #vote yes
15:26 JBoyer #vote yes
15:26 dluch #vote yes
15:26 tlittle #vote yes
15:26 jvwoolf1 #vote yes
15:26 gmcharlt #vote yes
15:26 Cowens #vote yes
15:26 nfBurton #vote yes
15:26 JBoyer I think I broke the bot by using gmcharlt 's name in a vote, so trying this without tlittle's.
15:26 JBoyer #endvote
15:26 pinesol Voted on "Shall The Evergreen Project Board meetings be moved to videoconferencing software as moved by Tiffany?" Results are
15:26 pinesol yes (8): nfBurton, JBoyer, Cowens, tlittle, jlundgren, jvwoolf1, gmcharlt, dluch
15:27 jvwoolf1 tlittle++
15:27 JBoyer tlittle++
15:27 gmcharlt tlittle++
15:27 dluch tlittle++
15:27 jlundgren tlittle++
15:28 jvwoolf1 A part of me will miss giving kharma out during meetings :)
15:28 JBoyer Given the time, do we want to table Strategic Planning until February, or do you all want to power through?
15:28 tlittle We should do golf claps instead
15:28 jvwoolf1 Though I suppose we can still do taht
15:28 csharp jvwoolf1: you can still add karma here
15:28 jvwoolf1 tlittle++
15:28 dluch jvwoolf1: Me, too! I ddin't think of that!
15:28 tlittle lol
15:28 gmcharlt I do think we should continue to the occassional IRC meeting, since there's a consituency that lives in iRC
15:28 JBoyer Looking to one side, typing on the other, heh.
15:29 jlundgren minutes are easier...maybe
15:29 csharp speaking of real-time feedback, will the meetings be public (or at least available for non-EPB members to join) as they are happening?
15:29 JBoyer Yes, I wouldn't want to entirely stop holding these.
15:29 gmcharlt but to respond to JBoyer, I think we should defer the strategic planning item to next month
15:29 tlittle csharp Yes, they would
15:29 dluch csharp: yes
15:29 JBoyer csharp, public yes, but just members on mic.
15:29 csharp I do like the "popping my head in" ability we have now
15:29 jlundgren gmcharlt++
15:29 csharp awesome
15:29 csharp thanks
15:30 dluch +1 to gmcharlt's comment
15:30 JBoyer #info Strategic Planning session tabled until next meeting
15:30 JBoyer #topic New Business
15:30 Topic for #evergreen is now New Business (Meeting topic: EOB/Evergreen Project Board meeting for 2021-01-21, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2021-01-21)
15:30 JBoyer #topic 2021 Board Member Election
15:30 Topic for #evergreen is now 2021 Board Member Election (Meeting topic: EOB/Evergreen Project Board meeting for 2021-01-21, agenda: https://wiki.evergreen-ils.org/doku.p​hp?id=governance:minutes:2021-01-21)
15:31 JBoyer I don't anticipate this discussion taking very long but we do need to get it started soon.
15:32 JBoyer Who would like to start the process of soliciting nominations and running this year's election?
15:32 jvwoolf1 JBoyer, thought you already tapped me?
15:32 JBoyer I asked if you'd be willing. :)
15:33 pinesol [evergreen|Jason Boyer] LP1687545: Force TT CGI plugin to use ampersands in query strings - <http://git.evergreen-ils.org/?p=​Evergreen.git;a=commit;h=4cc9ddc>
15:33 JBoyer So hearing no other clamors to the contrary, jvwoolf1 will take the lead on this.
15:33 dluch jvwoolf1++
15:34 jlundgren jvwoolf1++
15:34 tlittle jvwoolf1++
15:34 jvwoolf1 I would like to take on an "apprentice" among the board members who will continue to serve beyond this year
15:34 JBoyer Would anyone be willing to help though? Maybe help beat the bushes to shake loose those who don't know what leadership potential they posses?
15:34 JBoyer jvwoolf1++
15:34 gmcharlt (side note, very much for later: we may want to consider a bylaws change to more firmly set a no-later-than date for the official annual meeting; tying it to the conference date has... issues)
15:34 gmcharlt jvwoolf1++
15:34 JBoyer gmcharlt, +1 to that.
15:34 tlittle Also +1 to that
15:35 dluch +1
15:35 jlundgren I'm happy to apprentice jvwoolf1
15:35 JBoyer jlundgren++
15:35 dluch jlundgren++
15:35 jvwoolf1 jlundgren++
15:35 tlittle jlundgren++
15:36 JBoyer #info jvwoolf1 will lead the nominations and prepare for this year's board election with help from jlundgren
15:36 jvwoolf1 Always two, there are :D
15:36 tlittle jvwoolf1++
15:36 dluch LOL
15:36 JBoyer jvwoolf1++
15:36 dluch jvwoolf1++
15:37 JBoyer Any other discussion or concerns before I paste in the next meeting and turn this off?
15:37 tlittle None here.
15:37 jlundgren Nope.
15:38 dluch Nope!
15:38 JBoyer #info Next meeting will be on 2021-02-18 with connection details forthcoming
15:38 JBoyer Thank you everyone
15:38 JBoyer #endmeeting
15:38 Topic for #evergreen is now Welcome to the #evergreen library system channel! | We are publicly logged: http://irc.evergreen-ils.org/evergreen | Large pastes at http://paste.evergreen-ils.org | Can't speak? Make sure your nickname is registered and that you are identified to freenode services: https://freenode.net/kb/answer/registration
15:38 pinesol Meeting ended Thu Jan 21 15:38:33 2021 US/Eastern.  Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4)
15:38 pinesol Minutes:        http://evergreen-ils.org/meetings/evergr​een/2021/evergreen.2021-01-21-14.03.html
15:38 pinesol Minutes (text): http://evergreen-ils.org/meetings/evergr​een/2021/evergreen.2021-01-21-14.03.txt
15:38 pinesol Log:            http://evergreen-ils.org/meetings/evergree​n/2021/evergreen.2021-01-21-14.03.log.html
15:38 jvwoolf1 JBoyer++
15:38 tlittle JBoyer++
15:38 jlundgren JBoyer++
15:38 dluch JBoyer++
15:38 jlundgren left #evergreen
15:38 gmcharlt JBoyer++
15:39 Cowens left #evergreen
15:39 nfBurton JBoyer++
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17:13 Bmagic has anyone seen 63 SIP messages returning 64 messages with a ton of |AV| sections? AKA"|AV|AV|AV|AV|AV|AV|AV|AV|AV|AV|AV|​AV|AV|AV|AV|AV|AV|AV|AV|AV|AV|AV|AV|"
17:20 berick Bmagic: that rings a bell...
17:20 Bmagic oh?
17:20 Bmagic I was starting to think that the vendor is formatting the 63 message oddly
17:22 Bmagic the 63 message contained "BQ50" - which when I change it to "BQ1" the problem goes away
17:23 berick ahh
17:23 berick it's pulling undef values from the array of fines
17:24 berick BP and BQ define a range
17:24 berick we've fixed this in other parts of the code..
17:24 berick https://git.evergreen-ils.org/?p=Evergre​en.git;a=blob;f=Open-ILS/src/perlmods/li​b/OpenILS/SIP/Patron.pm;h=c26d8bffb92d7b​b46d4450c2952684c8859a4bc8;hb=HEAD#l992
17:26 berick anyway that return needs to verify the range of values selected only contain defined values
17:26 berick instead of a swath of nothingness from an array
17:28 Bmagic it's Evergreen's issue?
17:28 berick yeah
17:28 Bmagic darn
17:29 Bmagic so, BQ50 is valid? (I was trying to find the definition in the specs) - I found that it's called "FID_END_ITEM" in EG, but still haven't found the issue
17:29 berick yeah, it's valid
17:30 Bmagic so that line that you linked... loops until the integer is met (50) in this case ?
17:31 berick it's pulling a slice of values from the array, with start and end indexes
17:31 berick but all of the values are undefined (the array doesn't have 50 items)
17:32 Bmagic the vendor wants Evergreen to return the top 50 bills, and Evergreen returns everything it has, then when it runs out, just returns blank AV's
17:32 Bmagic ok, makes sense
17:32 berick yeah
17:33 berick return (defined $start and defined $end) ? [ grep {$_} @fines[($start-1)..($end-1)] ] : \@fines;
17:33 berick something like that should fix it
17:33 berick discard falsy things
17:37 Bmagic berick++
17:38 Bmagic perl is nuts with one-liners like that
17:38 berick yeah, that could be more readable
17:38 Bmagic I'll make the bug report
17:40 berick Bmagic++
17:44 Bmagic berick: bug 1912699
17:44 pinesol Launchpad bug 1912699 in Evergreen "SIP returns multiple AVs in a 64 response message" [Undecided,New] https://launchpad.net/bugs/1912699
17:49 collum joined #evergreen
18:00 pinesol News from qatests: Testing Success <http://testing.evergreen-ils.org/~live>
18:34 collum joined #evergreen
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